Distribution Coordinator

Job Description

Job Description

Job Title: Distribution Coordinator
Job Description

The Distribution Coordinator manages the receiving and shipping counter operations within a busy distribution center. This role focuses on accurate data entry, document control, and close coordination with carriers, internal teams, and warehouse staff to ensure timely, accurate, and compliant shipping and receiving processes. The position supports daily dock operations, maintains critical records, and helps drive smooth inventory and order flow across the facility.

Responsibilities

• Manage the carrier driver check-in process and maintain accurate driver sign-in logs.
• Issue and control Bills of Lading (BOLs) to drivers, ensuring all documentation is complete and accurate.
• Coordinate daily inbound and outbound shipment schedules to support on-time shipping and receiving.
• Assign dock doors, with supervisor approval, to optimize facility flow and minimize congestion.
• Perform data entry for all shipping and receiving transactions in the appropriate systems.
• Review shipping and receiving documents for accuracy, completeness, and required signatures before processing.
• Maintain organized filing systems for all distribution paperwork and records.
• Ensure compliance with corporate document retention policies for all distribution documentation.
• Communicate with Customer Service Representatives (CSRs) regarding order changes, discrepancies, and special requirements.
• Make adjustments to orders when required, document all changes, and ensure updates are reflected in the system.
• Maintain accurate tracking of shipments within warehouse management systems (WMS) such as SAP and Red Prairie.
• Maintain the Dock Audit database and generate reports for leadership to support operational visibility.
• Track daily distribution activities and update work schedules to reflect current workload and priorities.
• Support performance reporting by providing accurate data and documentation related to distribution operations.
• Investigate shipping and receiving discrepancies, including quantity, documentation, or routing issues.
• Partner with Inventory Control and plant teams to resolve shipping and receiving issues promptly.
• Ensure corrected documentation is issued and communicate resolutions back to all relevant stakeholders.
• Work closely with warehouse supervisors, lift truck operators, checkers, and inventory teams to coordinate dock activities.
• Maintain consistent communication with external carriers and drivers to support smooth dock operations.
• Attend production scheduling meetings as required to align distribution activities with production plans.
• Train on and effectively use the company’s ERP system to support distribution and inventory processes.

• Strong attention to detail with the ability to review and verify shipping and receiving documents for accuracy.
• Proficiency in data entry for shipping, receiving, and inventory-related transactions.
• Experience with warehouse management systems, specifically SAP and Red Prairie.
• Ability to work with ERP systems and train on the company’s ERP platform.
• Knowledge of inventory control practices, including cycle counts and cycle counting processes.
• Previous warehouse experience with exposure to inventory control, warehouse inventory, and production environments.
• Competence in Microsoft Office applications, including Excel and Word.
• Ability to coordinate shipping and receiving operations and communicate effectively with carriers, CSRs, and warehouse staff.
• Capability to attend and contribute to production scheduling meetings.
• Solid computer skills to navigate WMS, ERP, and reporting tools.
• Ability to manage multiple tasks in a fast-paced distribution environment while maintaining accuracy.

• Experience working in shipping and receiving within a distribution center or similar environment.
• Background in using ERP systems for production, inventory, or distribution management.
• Familiarity with Dock Audit processes and reporting.
• Experience supporting performance reporting and operational visibility in a warehouse or distribution setting.
• Comfort working cross-functionally with warehouse supervisors, lift truck operators, checkers, inventory teams, and external carriers.
• Interest in taking on additional responsibilities and growing into leadership opportunities over time.

You will join an established industry leader in the canned goods sector that manages a significant portion of distribution in its market and is investing in brand new production and distribution lines. The organization is focused on becoming the premier canned goods provider for its company portfolio and supports this goal by promoting from within and offering clear paths into leadership roles in a growing operation. Team members receive annual merit increases based on negotiation and performance, along with company-provided personal protective equipment and a dedicated allowance for safety shoes and safety glasses. You will work in an environment that values operational excellence, internal growth, and continuous improvement.

Work Environment

This role operates in a distribution center environment supporting canned goods operations. The position is scheduled for 2nd shift, typically from 3:00 p.m. to 11:00 p.m., with initial training on 1st shift for approximately 1–2 weeks to ensure a smooth onboarding. You will work closely with warehouse supervisors, lift truck operators, checkers, inventory teams, and external carriers in an active dock and warehouse setting. The environment relies on warehouse management systems such as SAP and Red Prairie, as well as ERP systems and Microsoft Office tools for daily operations, documentation, and reporting. Personal protective equipment (PPE) is provided, and there is a specific allowance for safety shoes and safety glasses, reflecting a strong emphasis on safety and compliance in the facility.

Job Type & Location

This is a Contract to Hire position based out of Rochelle, IL.

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Rochelle,IL.

This position is anticipated to close on Jul 17, 2026.

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Company Description

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.