Legal Executive Assistant - Patent Litigation

A large, structured law firm is seeking an experienced Legal Executive Assistant to support attorneys within a patent litigation practice. This is a senior‑level support role partnering directly with attorneys to manage day‑to‑day practice operations, communications, scheduling, billing coordination, document production, and case‑related administrative workflows. The position requires strong judgment, discretion, and the ability to operate independently in a fast‑paced legal environment. Key Responsibilities Provide executive‑level administrative support to attorneys within a patent litigation practice Manage complex calendars, scheduling, and travel coordination Coordinate meetings, prepare agendas, and ensure materials are organized and available Serve as liaison between attorneys, clients, and internal teams Draft, proofread, revise, and finalize legal correspondence, pleadings, presentations, and other legal documents Support litigation case management through document organization, deadline coordination, and collaboration with internal resources Oversee electronic and physical filing systems and maintain document accuracy within firm systems Coordinate billing workflows, prebills, approvals, and related communications Monitor deadlines, project milestones, and assignments to ensure timely completion Collaborate with legal support teams and delegate work as needed to ensure efficient execution Requirements 5+ years of experience supporting attorneys within a law firm environment is required Prior patent litigation or intellectual property litigation support experience is strongly preferred Candidates without patent litigation experience must have substantial traditional litigation support experience, including exposure to federal and state court filings, litigation document production, TOCs/TOAs, e‑filing platforms, trial preparation, litigation calendaring, and high‑volume attorney support Demonstrated experience managing attorney calendars, travel coordination, billing processes, and complex legal document workflows Strong written and verbal communication skills with exceptional attention to detail Ability to manage competing priorities and maintain professionalism under pressure Advanced proficiency with Microsoft Office and legal technology tools High level of discretion handling confidential and sensitive information Education High school diploma or GED required Bachelor’s degree in legal studies, business administration, or related field preferred Work Environment San Diego–based role Fully onsite during the initial onboarding and training period Transition to hybrid schedule of 3 days onsite and 2 days remote following successful onboarding Compensation $95K to $135K per year plus discretionary bonus Comprehensive benefits package including medical, dental, vision, and retirement offerings #J-18808-Ljbffr