Middle School Principals Secretary-Grade 12-12 month position

Middle School Principals Secretary S-12, 12 Months

Receives general supervision from the Principal or other school administrator; and works with considerable independence, establishing priorities within work assignment.

Essential functions include:

• Greeting students, parents and visitors to school.
• Screening doorbells/incoming calls and referring them to appropriate office or person.
• Organizing work flow to relieve Principal of administrative details.
• Screening telephone calls and correspondence requiring personal attention of Principal and preparing replies, including confidential matters.
• Transmitting Principal's directives to designated persons, and following up for compliance, completeness and timeliness.
• Arranging meetings, scheduling appointments for Principal, and acting as liaison with parents, students, central office staff and the general public.
• Maintaining confidential teacher and staff records.
• Scheduling all appointments for all building administrators for every staff member's formal observation, review of practice, mid-year and end of year conferences.
• Entering all write-ups into teacher's evaluation data base as necessary to maintain compliance for each staff member.
• Assisting Principal in preparation of school budget recommendations.
• Compiling and coordinating data from school staff and helping prioritize needs.
• Monitoring approved school budget; maintaining account balances and projecting funding availability based on school activities; keeping Principal informed of status of operating budget on a weekly basis using district reporting.
• Maintaining inventory of assets, supplies and materials.
• Preparing and processing purchase orders, including books, supplies and materials required by staff for school year.
• Obtaining quotes and invoices from vendors, as necessary to ensure proper pricing and timeliness of payments and deliveries.
• Communicating with head custodian regarding building use, copy paper, supplies in storage, locker clean-outs, and security company (emergency drills) monitoring.
• Contacting Fire Department and security company.
• Functioning as a liaison with PTA including preparing and participating in calendar meeting with President(s) and Principal to plan school-wide events.
• Planning and facilitating Eighth (8th) Grade Awards Ceremony and Closing Exercises including the printing of all awards, diplomas, programs, decorating, set-up and take-down of ceremonies.
• Coordinating with outside presenters, guests and officials.
• Creating and publishing seasonal music programs for all grades.

Minimum qualifications include graduation from high school and three years of responsible secretarial or clerical administrative experience or an equivalent combination of education and experience. The level of independence in performing work is very high, and the Secretary must be a self-starter with motivation to be part of a team operation. Bookkeeping and accounts clerical knowledge is necessary. Certification in First Aid/CPR preferred.

Salary: Classification S-12- $28.83/hr (Step 1) to $31.19/hr (Step 3) DOE

Starting date: October 1, 2026

Internal filing date: August 13, 2026 (priority deadline for internal secretarial union candidates)