Team Assistant

Team Assistant

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That’s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Transform the everyday with us!

The Team Assistant provides comprehensive administrative support to multiple executives and team members within a dynamic work environment. This position is responsible for coordinating administrative activities, supporting business operations, and ensuring effective execution of meetings, travel, purchasing, onboarding and offboarding, communications, and team events.

The Team Assistant serves as a trusted administrative partner to the organization, requiring a high degree of organization, professionalism, discretion, and initiative. The successful candidate will be comfortable working independently in a remote environment while collaborating effectively with colleagues, leadership, and cross-functional partners.

This position will provide occasional onsite support at the Livonia, Troy, and Detroit LIFT locations based on business needs.

You will make an impact by:

• Provide comprehensive administrative support to multiple executives and team members, including calendar management, meeting coordination, travel arrangements, and expense reporting.
• Coordinate logistics for onsite meetings, leadership visits, team meetings, and events at Livonia, Troy, and LIFT locations.
• Manage meeting logistics, including conference room reservations, catering, materials, technology, agendas, and other meeting requirements.
• Prepare and coordinate presentations, reports, meeting materials, communications, and other business documents.
• Create purchase requisitions, process purchasing requests, and provide administrative support for procurement activities in accordance with company policies and procedures.
• Support employee onboarding and offboarding processes, including coordination of equipment, workspace, system and building access, and other administrative requirements.
• Partner with Human Resources, IT, Facilities, Procurement, and other internal functions to facilitate timely completion of administrative processes.
• Support team events, office logistics, employee engagement activities, and special projects.
• Maintain accurate administrative records, documentation, and shared team resources.
• Monitor and coordinate administrative activities to ensure deadlines and commitments are met.
• Identify opportunities to streamline administrative processes, improve efficiency, and enhance the overall employee and executive experience.
• Provide proactive support and anticipate administrative needs to enable leaders and teams to focus on core business priorities.
• Perform other duties and special projects as assigned.

You’ll win us over by having the following qualifications:

Basic Qualifications:

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• 5+ years of experience providing administrative, executive, or team support in a corporate or professional environment.
• 5+ years of experience in Demonstrating the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• 5+ years of experience with calendar management, travel coordination, expense reporting, purchasing, or onboarding/offboarding processes preferred.
• Ability to provide occasional onsite support at Livonia, Troy, and LIFT locations, with willingness and ability to travel up to 10% based on business needs.
• Authorized to work in the United State without the need for company sponsorship now or in the future.

Preferred Requirements :

• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to maintain confidentiality and exercise discretion when handling sensitive business and employee information.
• Strong customer-service mindset with the ability to establish effective working relationships with executives, employees, and cross-functional partners.
• The ability to work independently, exercise sound judgment, and proactively identify and address administrative needs.

You’ll benefit from:

• Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here:
• The pay range for this position is $45,410-$77,846. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Learn more about Siemens here .

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

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