Billing & Accounting Assistant

Job Description

Job Description

Job Type: Full-Time
Pay: Based on Experience
Schedule: Monday–Friday

About Us

we are a growing, multi-location home improvement and restoration company seeking a highly organized, detail-oriented  Billing & Accounting Assistant to join our corporate Billing Department. We are looking for a dependable, motivated individual who enjoys working with numbers, maintaining accurate financial records, and supporting a busy accounting team. This position will initially focus on assisting with financial and administrative responsibilities for select company locations, with the opportunity to expand into supporting all company divisions as experience and proficiency grow.

Key Responsibilities

Accounting & Financial Data Entry

• Record and process bank deposits, ensuring accurate allocation and documentation.
• Enter new sales and contract rewrites into QuickBooks for multiple company locations.
• Assist with entering approved and reviewed employee and contractor paysheets into QuickBooks.
• Prepare and enter payroll journal entries.
• Assist with monthly reconciliation and clearing of reimbursement general ledger accounts.
• Maintain accurate financial records and ensure transactions are entered in a timely manner.

Expense Tracking & Allocations

• Review and allocate company credit card transactions to the appropriate accounts, locations, and jobs.
• Process and allocate roof measurement report expenses, including Hover, EagleView, and Roofr.
• Assist with weekly team overhead expense allocations.
• Verify supporting documentation and ensure expenses are categorized correctly.
• Identify discrepancies and communicate with the Billing Department to resolve them.

Administrative & Department Support

• Maintain organized electronic and physical filing systems.
• Assist with financial documentation, data entry, and general recordkeeping.
• Support the Billing Department with weekly and monthly accounting deadlines.
• Communicate with internal departments to obtain missing information or documentation.
• Assist with additional accounting and administrative responsibilities as assigned.

Qualifications

• Previous experience in bookkeeping, accounting assistance, billing, or financial administration preferred.
• Experience with QuickBooks strongly preferred.
• Proficiency with Microsoft Excel, Google Sheets, and general computer applications.
• Strong attention to detail and accuracy when handling financial information.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality when handling company financial and payroll information.
• Dependable, professional, and comfortable working in a fast-paced office environment.
• Previous experience in construction, roofing, restoration, or a multi-location business is a plus, but not required.

What We're Looking For

Our ideal candidate is someone who is  extremely detail-oriented, efficient, and comfortable with repetitive financial tasks while maintaining a high level of accuracy. We value individuals who take initiative, ask questions when needed, and can learn new processes quickly. The right person will be able to follow established procedures, stay organized with minimal supervision, and contribute to keeping our Billing Department running efficiently.

Opportunity for Growth

This position will initially support accounting and allocation responsibilities primarily for our Florida and North Carolina divisions, along with select company-wide tasks. As the individual becomes proficient in our systems and procedures, responsibilities may expand to include additional company locations and more advanced accounting support. We are looking for someone interested in becoming a long-term, valuable member of our corporate team.

Apply Today!

If you are organized, dependable, have a strong understanding of financial data entry, and enjoy working in a team-oriented environment, we encourage you to apply!

Multi divisional construction company specializing in roofing, siding, gutters and other home improvements projects.

Company Description

Multi divisional construction company specializing in roofing, siding, gutters and other home improvements projects.