Storekeeper (Logistics)

THE POSITION

Under the direction of a Stores Administrator, the Storekeeper for the Logistics Section of the Department of Utilities is responsible for supporting the departments operations and maintenance teams by purchasing, warehousing and distributing parts and equipment needed to maintain and repair the City’s vast water, wastewater and drainage systems. Tasks include, but are not limited to fulfilling purchase requests, creating new inventory items, editing and updating existing inventory item information, performing cycle counts, year-end inventory counts, receiving, and issuing warehouse stock, and assisting with other program areas as requested.

IDEAL CANDIDATE STATEMENT

The ideal candidate will be detail-oriented, have excellent customer service skills, be open to learning, and have the ability to manage priorities in a continuously evolving work environment. An understanding of the procure to pay lifecycle for goods and services including solicitations, purchase orders, invoicing, and other procurement functions is preferred but not required. Experience with work order management or inventory software is desired but not required.

Under direction, maintains and operates an independent departmental storeroom or warehouse stocking specialized materials, supplies, and parts. Receives and issues supplies, materials, tools, parts, and other items; procures items as needed to maintain inventory; coordinates or assists with emergency purchases as needed; tracks and monitors inventory location and quality; and maintains appropriate records.

DISTINGUISHING CHARACTERISTICS

This is a full working-level class populated with multiple incumbents. Incumbents receive occasional supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents recommend specific procedures or equipment required to meet assigned objectives and solve non-routine problems, referring only unusual matters to a higher-level administrator or manager. This class is distinguished from the lower level class of Stores Clerk II as the latter is responsible for the more routine storekeeping functions that do not usually involve significant purchasing or inventory management responsibilities. This class is also distinguished from the higher-level class of Senior Storekeeper as the latter has broader responsibility for the technical functions and supervision of warehouse personnel, supervision of procurement, and overseeing the appropriate use of storage space, facility maintenance of store facilities.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by a supervisor, higher-level administrator or manager. Responsibilities may include serving as a lead worker over lower level personnel.

Essential Duties And Responsibilities

Duties may include, but are not limited to, the following:

• Review the ordering, receiving, sorting, issuing, and delivering of a diversified inventory of materials, supplies, tools, parts and other items to ensure adherence to applicable codes and regulations.
• Inspect shipments for compliance with specifications, quantities, cost, conditions, or other details.
• May prepare reports when discrepancies are found and make certain items are correctly packaged and returned.
• May assist in training new personnel.
• Maintain adherence to established procedures related to storekeeping activities.
• Enter and retrieve information from computerized records systems in the preparation, monitoring, tracking, and maintenance of stores records.
• May coordinate and conduct periodic cycle and blind inventory counts, verify and correct data when applicable; and, prepare necessary reports for reporting inventory results.
• May assist in the preparation of RFQ’s and RFP’s for bid advertising.
• Review invoices and blanket purchase orders from established vendors as needed to maintain inventory and follow-up on overdue shipments.
• Identify and contact vendors for best price when emergency purchases are necessary.
• Coordinate storekeeping activities with other City departments, divisions and contractors.
• Respond to requests and inventory questions from department staff.
• Schedule and dispatch tools and equipment for daily use, including cranes, dump trucks, other heavy equipment and rental equipment as needed.
• Coordinate the return and inspection of tools and equipment, and arrange for repairs if needed.
• Ensure that storerooms and/or tool rooms are maintained in a clean and orderly fashion.
• Operate a forklift, crane and other storeroom equipment.
• Provide exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed. Not all duties listed are necessarily performed by each individual holding this classification.

Qualifications

Knowledge of

• Storekeeping and inventory control methods and procedures.
• Category, grade, and classification of a variety of supplies and materials.
• The identification and use of the items utilized by the hiring department.
• Safety requirements and methods associated with storekeeping facilities.
• California vehicle codes as they apply to the transporting of materials, hazardous materials and equipment.
• The purchasing cycle as it typically applies within a public agency.
• Safe and efficient methods for handling heavy objects.
• Standard arithmetic including addition, subtraction, multiplication, and division; standard units of weights and measures.
• The basic operation of computers, including standard word processing and spreadsheet software.
• Basic principles and practices of customer service.
• Rigging standards and principles of safe and efficient methods for handling heavy objects.
• Principles of leadership and training.

Skill In

• Categorizing supplies, materials and tools.
• Problem solving as it relates to ordering and warehousing materials, supplies and tools.
• Entering data into computer.
• Packaging materials and supplies for delivery.
• Lifting and moving materials and supplies.
• Developing inventory of materials and supplies.
• Weighing or counting items for distribution.
• Composing written correspondence.
• Managing multiple tasks and deadlines.
• Customer service, including dealing with conflict resolution for unsatisfied customers.
• Problem solving.
• Rigging for the handling of heavy objects.

Ability To

• Prepare and maintain storekeeping and inventory-related records and reports.
• Perform routine maintenance on a variety of standard tools and equipment.
• Identify and locate materials, supplies, and equipment using technical specifications.
• Communicate at a level necessary for efficient performance.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Compile and maintain data in manual and/or computerized systems; use standard word processing and spreadsheet software; prepare forms, reports and other documents.
• Enter data at a speed not less than 30 net words per minute.
• Analyze supply and inventory problems; and, develop sound conclusions and recommendations.
• Correctly use standard principles of weights, measurement, and arithmetic.
• Teach others the fundamentals of receiving, stocking, counting inventory and maintaining a storeroom or warehouse.
• Perform heavy manual work in lifting and moving stock.
• Operate cranes, forklifts, and other storeroom equipment.

Education And Experience

Experience

Two years of experience performing storekeeping and inventory work. Experience with public agency procurement is desirable.

And

Education

High school diploma or its equivalent.

Special Qualifications

Special Requirements

Ability to enter data at a speed not less than 30 net words per minute.

Depending upon assignment, some positions in this class may require applicants to demonstrate knowledge of and familiarity with the types of technical items maintained within the assigned department or division storekeeping facilities.

Driver License

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Certifications

Ability to attain a state issued Forklift Certification by the end of probationary period. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Requirements

Physical Requirements

• Making observations.
• Operating assigned equipment.
• Communicating with others.
• Walking, standing or sitting for extended periods of time.
• Moving supplies, parts and equipment weighing up to 50 pounds.
• Bending, stooping and climbing.

PROBATIONARY PERIOD

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

• Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
• If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
• Training and Experience Exam: (Weighted 100%) – The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.
• Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Storekeeper examination.
• Screening Committee: (Pass/Fail)– All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
• Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

Questions

For questions concerning this job announcement and the application process:

• Please visit for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at View phone number on workus.org.
• Visit the City of Sacramento Human Resources Department website at
• Send an email to ***email_hidden***; or
• Call the Human Resources Department at View phone number on workus.org

Bilingual Pay

Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act

The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer

The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules:

Union Contracts:

Salary Schedule:

APPLICATION : I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions:

• Yes

DRIVER'S LICENSE CONFIRMATION: I attest I possess or will possess a valid California Class C Driver's License by the time of appointment if I am selected for this position.

• Yes
• No

SUPPLEMENTAL QUESTIONNAIRE : The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire. I understand and agree to the above instructions.

• Yes

Describe your experience maintaining warehouse inventory and conducting inventory counts.

Describe your experience ordering parts and equipment.

Describe any procure to pay experience you have with bids and solicitations, contracts, council reports, purchase orders, invoices or other procurement functions. In your response, include your role and involvement in the different phases of the purchasing process.

TRAINING AND EXPERIENCE EXAMINATION : The following questions are the Training and Experience (T&E) Examination. In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the T&E Exam questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. In accordance with the City of Sacramento's Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the City's RGEAP, please copy and paste the following link into a web browser: I understand and agree to the above instructions.

• Yes

Select the one option that best describes your experience performing or overseeing storekeeping functions such as receiving deliveries, packing materials to be delivered, placing supply orders, and ensuring storeroom is kept neat and orderly.

• Four years or more
• At least three years, but less than four years
• At least two years, but less than three years
• At least one year, but less than two years
• Less than one year

Select the one option that best describes your experience ensuring supplies, materials, and equipment comply with safety codes and regulations for packaging for transportation, and/or storage.

• Four years or more
• At least three years, but less than four years
• At least two years, but less than three years
• At least one year, but less than two years
• Less than one year

Select the one option that best describes your experience documenting items as they are received, delivered, or during routine inventory checks and preparing related reports.

• Four years or more
• At least three years, but less than four years
• At least two years, but less than three years
• At least one year, but less than two years
• Less than one year

Select the one option that best describes your experience resolving issues for customers related to incorrect, missing, or damaged supplies.

• Four years or more
• At least three years, but less than four years
• At least two years, but less than three years
• At least one year, but less than two years
• Less than one year

Select the one option that best describes your experience identifying and anticipating inventory supply needs and researching costs and/or vendors for submitting purchase requests.

• Four years or more
• At least three years, but less than four years
• At least two years, but less than three years
• At least one year, but less than two years
• Less than one year
• Required Question