Assistant Property Manager

Job Description

Job Description

We are looking for a detail-oriented Assistant Property Manager to support the daily performance of residential and commercial properties in Santa Clara, California. This Long-term Contract opportunity is ideal for someone early in their property management career who can balance tenant service, operational coordination, and financial tracking. The person in this role will help protect property value by keeping budgets on track, supporting lease administration, and ensuring maintenance and compliance activities are handled efficiently.

Responsibilities:
• Coordinate day-to-day property activities across residential and commercial sites, including administrative tasks, vendor follow-up, and operational support.
• Monitor property expenses, assist with budget planning, track variances, and help maintain spending within approved financial targets.
• Support rent collection, invoice processing, account reconciliation, and routine financial reporting to promote accurate records and timely month-end activities.
• Respond to tenant questions and concerns, follow up on service issues, and help enforce occupancy policies to maintain a positive resident and tenant experience.
• Inspect vacant and occupied spaces as needed, arrange maintenance services, and oversee completion of repairs to keep buildings in strong condition.
• Assist with lease documentation by preparing agreements, coordinating renewals, and supporting negotiations for available space.
• Help maintain safe properties by coordinating security services, monitoring protective measures, and assisting with emergency response procedures.
• Work with internal teams and service providers to support building systems, scheduled maintenance, and property improvement projects.
• Promote compliance with applicable federal, state, and local regulations by maintaining documentation and escalating issues that require management attention.• 0-2 years of experience in property management, real estate operations, or a related administrative role.
• Working knowledge of budgeting, forecasting, expense tracking, and financial analysis in a business or property environment.
• Experience with account reconciliation, financial reporting, ledgers, or accounting software.
• Strong customer service skills with the ability to communicate effectively with tenants, vendors, and internal stakeholders.
• High attention to detail and strong organizational ability, with skill in managing schedules, records, and multiple priorities.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Bachelor's degree in business administration, real estate, or a related field preferred.
• Familiarity with property management software is an advantage.