Human Resources Coordinator (School of International & Public Affairs)

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. Job Summary Assist administration with day-to-day operations of Human Resources for Steven J. Green School of International & Public Affairs (Green School). Facilitates the execution of HR programs and processes relative to benefits, payroll, compensation, recruitment and selection. Responsibilities Processes various human resources related transactions for Departments, Centers and Institutes within the Steven J. Green School of International & Public Affairs (Green School). Serves as HR Contact on HR actions and related matters within the Green School. Point of contact for recruitment of Student Assistants (SA), Federal Work Study (FWS) and Temporary Appointments to include Courtesy Appointments, Person of Interest (POI's), volunteers and interns. Assists in the recruitment process for all faculty, administrative, staff, temporary and student positions within the Green School. Utilizes applicant-tracking system to document process. Acts as the liaison between hiring officials and Talent Acquisition Management (TAM) during the recruitment life cycle. Participates in interviews as a moderator and HR representative. Assists in the overseeing of student records including Panther Audits and degree certifications. Facilitates the process of J-1 visa applications, in coordination with the hiring department and the Office of International Student Scholar Services (ISSS). Provides basic information and interprets department and university policies. Communicates new procedures to effectively streamline the faculty, administrative, staff and temporary processes with regards to human resources actions and certificate programs. Serves as point of contact between Green School Dean's Office, university community and affiliates regarding HR related matters. Initiates faculty offer letters to include initial appointments, renewals, non-renewals, administrative increments, reassignments and revisions as needed. Ensures the accuracy and completion of required paperwork before submission to Office of Academic Resource Management (ARM). Compiles data and prepares reports as requested. Facilitates the submission of personnel activities such as Electric Personnel Action Form (ePAFs), Electronic Personnel Requisition Form (ePRFs), Nepotism Disclosure Forms, Separation from Employment/Transfer Clearance and other actions as needed. Coordinates and works closely with hiring managers on onboarding process for new hires. Follows up with department regarding various actions to ensure smooth HR transition and process. Utilizes onboarding checklist along with check ins with new hires. Ensures information in faculty files are accurate. Maintains appropriate record of approved forms, letters, transcripts, and immigration documents according to Deans Office, University and Federal guidelines. Attends to telephone and email requests from faculty and students on a regular basis. Communicates new employee MyAccounts credentials to employee and/or appropriate hiring manager to ensure appropriate access to university resources. Attends Division of Human Resources related meetings and trainings as needed to maintain competencies in system applications, policies and procedures. Cross‑trains procedures with department employees to ensure smooth operation of business processes. Prepares, maintains, and organizes HR communication templates, records, and SharePoint folders. Manages HR email inbox and communicates with faculty, staff, and potential candidates, including scheduling of interview, as well as answering general HR questions. Assists with the performance management process (PEP) by sending reminders of evaluation period and deadlines to ensure timely completion for the College. Maintains effective tracking and reporting systems for status updates and future references. Coordinates the planning and logistics of key HR events. Minimum Qualifications Bachelor's degree. Desired Qualifications Two (2) years experience in Human Resources within a higher education environment. Job Category Administrative Advertised Salary $45,000 - $50,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Working Condition(s) Required to spend 50% or more of time operating a computer. Pre-Employment Requirements Criminal Background Check. Other Information Ability to work flexible hours as needed. Disclosures Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: Pay Transparency: Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination: FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affluent Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at View phone number on click.appcast.io or email View email address on click.appcast.io. Reasonable Accommodation Statement: Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity. #J-18808-Ljbffr Florida International University