Business Operations Specialist II - Lokahi HCM Project (Leave),

Job TitleThis job posting will remain open until 20 applications are received. Please apply immediately as this recruitment may close at any time.APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALSTYPE OF APPOINTMENT ISSUED: This position is included in the Educational Officers' Bargaining Unit and will be filled as a limited term temporary appointment. Probationary service credit and tenure are not granted for temporary appointments.A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.Examples Of DutiesUnder the general supervision of the Business Operations Specialist III of the Business Operations Branch, the Business Operations Specialist II:Leads in-house branch leave accounting staff in preparing for conversion; develops comprehensive data crosswalks between legacy and new systems. Redesigns existing branch workflows and handoff points to optimize efficiency. Creates the internal training plan, supporting materials, and standardized procedure documentation for branch staff.Assists in the development and delivery of training materials, user manuals, and support protocols specifically for leave accounting matters. Provides post-go-live assistance to school and office-level staff to ensure the accurate recording and management of leave.Coordinates and ensures that all fiscal and leave-related components are accurately represented in the planning, functional integration, and end-to-end testing phases of the new HCM system. Identifies potential gaps in leave accounting logic and recommends configurations to meet Department standards. Ensures cross-office handshake points are efficient and reduce manual transactions and processes.Collaborates with the Project Manager and external partners to develop detailed functional requirements for the Request for Proposal (RFP) documentation, such as specifically defining leave accounting workflows, accrual rules, and reporting needs for the new solution.Manages the technical conversion of existing leave balances from legacy systems to the new HCM solution. Conducts audits of current leave data, identifies discrepancies, and executes necessary corrections to ensure a "clean" data migration.Performs other related duties as assigned.Minimum QualificationsEducation: Graduation from an accredited college or university with a bachelor's degree in business administration with a major in accounting or any other field in business administration which included at least twelve (12) semester hours of credit in accounting courses. Education Substitution: Bachelor's degree in any field from an accredited college or university PLUS two (2) years of excess relevant experience described below. Desired Education: Bachelor's degree in Political Science with coursework in Public Administration, Management Accounting, and Research Statistics. Experience: Four (4) years of responsible professional work experience in accounting, auditing, or budgeting of which one (1) year shall have been in an education program, agency or system. Desired Experience: Four (4) years of progressively responsible professional managerial/supervisory job-related experience in program planning and analysis, business, public procurement and contracting operations, and/or public administration. Combined Education and Experience: An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system. Knowledge: Financial and management accounting; government accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the area(s) of assignment. Desired Knowledge: Public administration, organization theory and change management; fiscal/internal controls, accounting systems, funding principles and system implementation; principles and practices of management; Hawaii Revised Statutes. Ability to: Perform a variety of professional business operations functions including providing technical guidance to other staff, developing department-wide guidelines and procedures, and performing complex analysis of payroll, vouchering, inventory management and leave accounting; communicate effectively with others both orally and in writing; operate computer and other business machines. Desired Ability to: Conduct studies in program planning and analysis; gather and analyze data and assist in developing and communicating sound recommendations based on findings and conclusions; deal tactfully and effectively with others; write clear and concise plans and technical reports; develop standard procedures (SP), evaluative reports, and correspondence to present to public officials and others; support other offices in conducting planning, evaluation, budgeting, or management studies.Supplemental InformationSALARY RANGE: EOSR-7, $114,820 to $162,535.Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.All others will be placed on the first step of $114,820.WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to the applicant.Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position. transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.After you submit your online application, you will receive a system generated email acknowledging receipt of your application.EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT: Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure.APPROVED:Robert DavisInterim Assistant SuperintendentOffice of Talent ManagementBenefits 12-month certificated employees enjoy a range of competitive benefits: Holidays: Employees observe paid holidays during the school year provided that all conditions under the respective collective bargaining agreement are met. Vacation: 12-month certificated employees earn 21 days per year. Sick Leave: 12-month certificated employees earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. Group Life Insurance: The State provides a free life insurance policy for employees and retirees. Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll