Transportation Assistant- Fleet Coordinator

Summary The incumbent serves as the Transportation Assistant within Facilities Management Services (FMS) at John J. Pershing VA Medical Center. The position reports to the Assistant Chief, FMS. The incumbent is responsible for the effective and efficient management, coordination, planning, and direction of the Medical Center's Fleet Management Program, consisting of approximately 75 vehicles. The position serves as the primary subject matter expert for all fleet related operations. Responsibilities DUTIES: Monitors and manages the General Services Administration (GSA) Fleet Vehicle Program assigned to the Medical Center. Initiates procurement actions for replacement and additional vehicles based on established replacement standards and consultation with service lines. Coordinates with facility stakeholders to determine transportation requirements; prepares specifications for non-standard vehicles or identifies feasible modifications to existing vehicles. Receives, inspects, and assigns new vehicles to the appropriate service line. Conducts audits to ensure proper care, maintenance, and compliance with policies, procedures, safety rules, and regulations. Submits monthly, quarterly, and annual cost reports; reports noncompliance issues and recommends corrective actions to management. Communicates agency and local fleet policies and priorities to all vehicle users. Develops Statements of Work and purchasing documentation for leasing, purchasing, maintenance, and repair services, including major repairs exceeding $10,000. Coordinates procurement actions for leased and agency owned vehicles through VISN, VACO, and GSA channels. Prepares annual new and replacement vehicle forecasts; recommends vehicle types, options, and optimal fleet inventory levels. Manages return and pickup scheduling of GSA vehicles at the Fleet Management Center. Processes SharePoint based vehicle requests and assigns vehicles to meet customer needs; coordinates with Travel and Finance when vehicles are unavailable. Schedules and coordinates maintenance, updates vehicle databases, and provides status updates to FMS leadership, VISN, and VACO. Coordinates and completes GSA FAST and CARS reporting, including budget projections. Responds to VISN/VACO taskers, suspense items, and policy directive reviews. Maintains CARS and GSA mileage systems, ensuring accuracy and timeliness. Tracks and processes vehicle accident reports with VA Police; assists employees with required documentation. Coordinates all aspects of the fleet credit card program, including issuance, cancellation, auditing, fraud reporting, and monthly reconciliation. Orders VA license plates through UNICOR; maintains vehicle histories for six years beyond disposal. Conducts detailed utilization analysis (mileage, frequency of use, passenger counts, trip purposes, fuel usage, maintenance cost, etc.) to ensure right sizing of the fleet. Reviews fleet program budget activity; notifies management of anomalies or significant expenditures. Ensures TAX Exempt purchasing compliance when reviewing vendor billing. Monitors utilization data to identify and resolve underutilization, implementing corrective initiatives as necessary. Provides training to employees regarding fleet requirements, safety, travel/fleet system use, and driver responsibilities. Plans and manages vehicle rotation to maximize efficiency and extend fleet lifespan. Inspects vehicles for safety, cleanliness, and readiness, including windshield damage checks and seasonal inclement weather preparedness. Removes unsafe vehicles from service and coordinates necessary maintenance. Serves as the primary subject 10487-0 Page 2 of 4 matter expert for the Medical Center Director, Associate Director, Chief of Staff, and ADPCS regarding all fleet program matters. Work Schedule: 7:00am- 3:30pm Telework: Ad-hoc Position Description/PD#: Transportation Assistant- Fleet Coordinator/PD082820 Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/08/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: You will be rated on the following Competencies for this position: Decision Making Organizational Awareness Vehicle Maintenance Vehicle Operation Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The position requires recurring physical activity, including walking, standing, climbing into/out of vehicles, kneeling to inspect damage, lifting and carrying light items such as files or parts, and working outdoors in various weather conditions during vehicle inspections and seasonal safety checks. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education No education requirements. Additional Information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The John J. Pershing VA & its CBOC's are committed to hiring a diverse workforce from various backgrounds and individuals who demonstrate a diversity, equity and inclusion-related mindset and behaviors. We are strongly seeking candidates who represent the full range of cultural and identity factors including but not limited to race, ethnicity, sex, sexual orientation/identity, gender identity and expression, age, language, abilities/disabilities, socioeconomic status, religion, spiritual practices, geographic region, and other characteristics. NOTE: Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.