Invoice and Logistics Specialist

Job Description

Job Description

We are seeking a detail-oriented Invoice & Logistics Coordinator to support our operations team by managing invoicing processes while ensuring alignment with shipping and logistics activities. This role requires a strong understanding of billing procedures, freight documentation, and supply chain workflows to ensure accuracy, timeliness, and compliance.

Key Responsibilities:

• Generate, review, and process customer invoices in alignment with shipping records and contracts
• Verify billing accuracy by cross-referencing purchase orders, shipping documents (BOLs), and delivery confirmations
• Coordinate with logistics, warehouse, and transportation teams to ensure timely and accurate invoicing
• Track shipments and resolve discrepancies related to billing, freight charges, or delivery issues
• Maintain accurate records of invoices, shipping documents, and customer accounts
• Assist with accounts receivable processes, including payment tracking and follow-up on outstanding invoices
• Communicate with customers regarding invoice questions, discrepancies, and payment status
• Support month-end closing activities related to billing and logistics reconciliation
• Ensure compliance with company policies, contracts, and regulatory requirements

Qualifications:

• 2+ years of experience in invoicing, billing, or accounts receivable within a logistics, shipping, or supply chain environment
• Strong understanding of freight terms, shipping documentation (BOL, POD), and logistics workflows
• Experience working with ERP systems (e.g., NetSuite, SAP, Oracle, or similar)
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Excellent attention to detail and organizational skills
• Strong problem-solving abilities and ability to reconcile discrepancies
• Effective communication skills with both internal teams and external customers
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications:

• Experience in transportation, distribution, or manufacturing industries
• Familiarity with freight billing, carrier invoices, and logistics cost structures
• Knowledge of EDI systems or automated billing platforms

Avery Partners collaborates with businesses all over the US to help streamline their hiring processes.

Company Description

Avery Partners collaborates with businesses all over the US to help streamline their hiring processes.