HR Coordinator

Human Resources Coordinator Come Join Our Dynamic Team! Are you passionate about people, delivering exceptional service, and making a meaningful impact in the workplace? Do you thrive in a collaborative environment where integrity, professionalism, and relationships matter? If so, we'd love to meet you! La Posada at Park Centre is seeking a full-time Human Resources Coordinator to join our Human Resources team in beautiful Green Valley, Arizona . This is an exciting opportunity to build your HR career while supporting an award-winning senior living community dedicated to enriching the lives of residents and employees alike. Why Choose La Posada? Excellent work-life balance Generous Paid Time Off (PTO) 401(k) with company match Comprehensive health insurance Mileage Incentive Program for employees living more than 15 miles away Beautiful campus with an on-site fitness center Discount at Los Niños del Valle Preschool Employee Scholarship Program—up to $2,500 per year after six months of service, plus annual opportunities for additional scholarship awards Position Summary The Human Resources Coordinator provides comprehensive administrative and operational support for the day-to-day functions of the Human Resources Department. This role coordinates key HR processes, including recruitment, onboarding, employee records management, compliance, employee communications, and HR programs. As a trusted resource for employees and leaders, the HR Coordinator delivers timely, accurate, and professional support while maintaining confidentiality and ensuring compliance with company policies and employment laws. Working closely with HR leadership and departments across the organization, this position plays an important role in fostering a positive employee experience and supporting La Posada's mission, values, and organizational goals. Essential Functions Serve as a primary point of contact for employees, candidates, and visitors by phone, email, and in-person inquiries, providing professional and timely assistance. Support the recruitment process by assisting with job postings, applicant communication, interview scheduling, candidate follow-up, and onboarding activities. Coordinate and process new hire, transfer, and employee change documentation to ensure accuracy and completion. Maintain accurate and confidential employee records, including personnel files, employment documentation, training records, and other HR-related documents. Process, verify, and maintain HR documentation related to recruitment, employee changes, performance management, training, leaves of absence, and other employment matters. Perform routine HRIS data entry and updates while ensuring accuracy and confidentiality of employee information. Maintain compliance records, including I-9 documentation, required audits, and employment file reviews. Assist with background checks, drug screenings, TB testing, and other pre-employment requirements. Coordinate employee onboarding activities, including orientation scheduling, new hire paperwork, and communication with departments. Provide employees with information regarding HR policies, procedures, benefits, and general employment-related questions while escalating issues as appropriate. Support employee engagement initiatives, including recognition programs, birthday and anniversary acknowledgments, and HR events. Assist with planning, coordinating, and setting up employee training programs and HR-related events. Prepare HR communications, reports, presentations, and other documents using Microsoft Office applications. Provide administrative support for payroll processes, including responding to employee questions, reviewing documentation, and assisting with payroll-related tasks as needed. Manage office supply inventory and ordering for the Administration building. Assist with maintaining HR calendars, scheduling meetings, and coordinating department activities. Retrieve and provide employment information to authorized individuals and organizations while maintaining confidentiality. Ensure compliance with company policies and procedures and maintain the integrity of sensitive employee information. Perform additional duties and special projects as assigned by the Human Resources Manager or Vice President of Human Resources. Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions Competencies Relationship Building – Ability to establish and maintain positive working relationships with employees, leaders, and external contacts. Customer Service Orientation – Ability to provide professional, responsive, and solutions-focused support. Communication – Ability to communicate effectively, both verbally and in writing. Confidentiality – Ability to maintain confidentiality of sensitive employee and company information. Integrity and Ethics – Ability to demonstrate professional conduct and sound judgment. Accountability – Ability to take ownership of responsibilities and follow through on commitments. Organization – Ability to manage multiple priorities, maintain accurate records, and meet deadlines. Detail Oriented – Ability to identify errors and maintain accuracy in documentation and data entry. Reliability – Ability to consistently perform responsibilities with dependability and professionalism. Adaptability – Ability to adjust to changing priorities and support various HR initiatives. Judgment – Ability to make appropriate decisions using available information and established guidelines. Skills and Abilities High School Diploma or General Education Degree (GED) required. Associate degree in Human Resources, Business Administration, or related field preferred. Two (2) years of experience in Human Resources, office administration, customer service, or a related field required. Prior experience supporting HR functions, employee records, recruitment, onboarding, or HRIS systems preferred. Equivalent combinations of education and experience may be considered. Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Ability to learn and effectively utilize HRIS, applicant tracking systems, and other department-specific software. Bilingual English/Spanish required; must be able to read, write, and communicate effectively in both languages. Work Environment Work in an office environment which is climate controlled. May occasionally have to be outside exposed to temperature and varied weather conditions. #J-18808-Ljbffr