Office Manager

Position Objective The Office Manager serves as administrative support for the Juvenile Services Center division. This includes the supervision of other administrative support staff as assigned. The Office Manager is expected to be well-versed in day-to-day operations, provide excellent client customer service and be an integral part of the WSDJSC leadership team. The Office Manager position is typically staffed weekday, daytime hours and is covered under the flexible work schedule policy. Essential Functions Supervise designated staff, including selection, training, scheduling, assigning work, enforcing policy, and conducting performance reviews. Provide administrative support for the JSC Commander and staff with correspondence, policy and procedure updates, statistic compilation, reports, records requests, calendar management, travel and training preparations, meeting and event arrangements, and other tasks as assigned. Process bi-weekly division payroll and provide monthly statistical reports to leadership. Process monthly and weekly expenses utilizing the voucher system and manage the billing process for detainee services, to include preparing invoices, receipting payments, auditing and record retention. Assist in annual budget preparation and research, compile, and accurately present projections for revenue and expenses on an ongoing basis. Oversee purchasing, inventory, scheduled maintenance and use of consumable office supplies, office furniture, facility supplies and equipment, and supplies for detainee behavior exchange program (commissary). Prepare, manage and maintain compliance documentation for facility accreditation (ACA), National School Lunch Program (NSLP) and assist with Prison Rape Elimination Act (PREA). Maintain employee rosters, organization charts for division employees and coordinate division's\"employee of the month\"recognition and selection. Perform related duties as assigned by supervisor. Maintain compliance with all company policies and procedures. This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required. Education and/or Experience Required Bachelor’s degree in related field preferred. Three years of work experience managing an office work group/function. Equivalent work experience within the Pennington County Sheriff's Office may be substituted for college degree. Ability to operate standard office equipment and a computer with working knowledge of computer and software applications, including Microsoft Office programs. Possession of or ability to readily obtain a valid South Dakota Driver’s License within 90 days of moving to South Dakota. Physical Requirements Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards. This position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer. Must be able to move up to 20 pounds unassisted, and move 40 pounds with assistance. Must be able to communicate clearly and effectively on telephone, in-person and in writing. Working Environment Work is typically performed in an office. This position may include close contact with inmates. #J-18808-Ljbffr Pennington-County,-Sd