Project Administrator

Project Administrator Ability to work well with others under deadline situations and respond to changes in priorities. Good written and verbal communication skills and strong organizational skills. Ability to work independently, take initiative, set priorities and see projects through to completion. Employ problem-solving skills and analysis. Does Your Experience Include? Bachelor’s Degree or some college courses in accounting or business preferred. Intermediate to advanced computer literacy, including experience in word processing, spreadsheets and accounting software. More than 5 years of billing and receivables, with at least 2-3 years in A/E environment. Knowledge of Sage 100 Microsoft Office and Procore. A thorough knowledge of standard contract terms, including hourly, lumps sum, not-to-exceed and how they are applied in the billing process. You will be required to: Effectively communicate with Project Managers (PM) and Principals-in-Charge (PIC), regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing. Data entry of all project related invoices Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Project Manager. Research any unbilled issues to optimize the billing possibilities for the billing period. Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures. Understand prelim, lien releases and Mechanic liens Managing project closeouts and securing all guarantees and warranties before handover of the work Set up new projects, make transfers of employee billable hours and/or expenses, and open and close time classes in company system. Flexibly and effectively cope with change Clearly represent all information so that even bad news can be handled with expediency and transparency Keep your composure under pressure and encourage collaboration in the face of conflict Self-motivate to learn, investigate and understand Mentor your team Does Your Experience Include? A bachelor’s degree preferably in Construction Management, Civil Engineering, Construction Engineering Technology, or other applicable field At least 5 years of commercial construction industry experience, with at least 2 of those years in project management Experience overseeing contracts of $10M or more Experience managing project teams of 1-10 members Experience with fast-paced schedules Technical knowledge of building components and systems Thorough knowledge of procedures: A102 and A201 contracts, subcontracts, change orders, submittals, RFIs and close out Proficiency with Bluebeam, BIM, Suretrak and Procore You will be required to: Working collaboratively with the project superintendent for a quality pre-con and construction: ensuring the schedule is in place, being followed, and being updated with a level of detail sufficient for a meaningful baseline. Establishing and building relationships with clients/owners, owner’s reps, architects and subcontractors, resulting in repeat business and recommendations Project bidding and buyout, start up, jobsite management and efficient closeout Managing subcontractor procurement, submittals, RFIs and change orders Executing regular reporting on impacts to the baseline schedule Working collaboratively and proactively with the project superintendent: ensuring project safety Delegating appropriately and developing and teaching others to be effective The project’s gross margin and profitability Flexibly and effectively cope with change Self-motivate to learn, investigate and understand Commit to doing what the job requires to be done right Does Your Experience Include? A bachelor’s degree preferably in Engineering, Construction Management, Architecture or other applicable background Up to four years of building construction experience; we also will consider college internship experience with similar companies in lieu of professional experience Knowledge of estimating, construction costs, scheduling, purchasing and engineering principles and techniques Knowledge of SureTrak and Procore is preferred Experience with BIM and LEED is beneficial You will be required to: Reporting to a project manager, your primary focus will be on maintaining open lines of communication among a project’s contractors, subcontractors, engineers and architects, via acquiring, processing and distributing documents, facilitating information flow, obtaining approvals, reviewing plans and contracts, and similar tasks. In time, you will develop and utilize the skills needed to create documents and write contracts. Your key responsibilities will include: Managing subcontractors Reviewing and processing RFIs and submittals Reviewing plans and specifications Processing change orders Obtaining information and approvals from owners, architects and engineers for the timely processing of shop drawings Flexibly and effectively cope with change. Roll up your sleeves and commit to doing what the job requires to be done right. Does Your Experience Include? At least 7 years experience in managing commercial TI, creative office, multi-family retail, construction Technical knowledge of multiple building components and systems Strong organizational skills Excellent communication and presentation skills An aptitude for mentoring and training A bachelor’s degree (preferred but not required) Experience with BIM and SureTrak and Procore software (preferred) You will be required to: Reporting to the general superintendent, you will run all field activities on a project, overseeing subcontractors, field forepeople, installers and laborers. You will share leadership responsibilities on each project with the project manager, including the mentoring and development of project engineers. Scheduling and coordinating people from different trades; depending on the project, this could be 25to 100 people Verifying the scope of what we are going to build and how we are going to build it Ensuring permits and licenses are in place Coordinating inspections Maintaining efficient workflow in the field Managing all site safety considerations Performing quality control and quality assurance verifications #J-18808-Ljbffr RCI Builders, Inc.