TJJD - Inventory and Store Specialist IV - Agency Property Manager - (AUS)

TJJD - Inventory And Store Specialist IV – Agency Property Manager

Organization: Texas Juvenile Justice Department

Primary Location: Texas-Austin

Work Locations: Austin Central Office George H.W. Bush Building, Suite 13.14001801 N. Congress Ave. Austin 78701

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

State Job Code: 1914

Salary Admin Plan: A

Grade: 17

Salary (Pay Basis): $4,166.66-$4,735.47 (Monthly)

Number of Openings: 1

Overtime Status: Non-exempt

Job Posting: Ongoing

Description: This position may be located in Austin or Mart. Please note your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information. Applicants must be able to pass a criminal background check and any other requirements listed under minimum qualifications. Applications submitted through Work In Texas: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login.

Benefits: State of Texas benefits and retirement information can be found at Benefits include: retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: dental, vision, optional life insurance, voluntary AD&D insurance, dependent health & life insurance, health & dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

General Description: Performs advanced (senior-level) property management, asset, and inventory control work. Oversees and maintains property inventory records and physical inventories, processing and/or approval of purchasing requisitions and specifications; coordinating the disposal and surplus of property; and provides technical assistance to staff. Work involves managing and monitoring agency wide assets alone from a centralized location and ensuring compliance with established security requirements, loss prevention controls, and procedures. Responsible for warehouse operations in compliance with all applicable rules, polices, and procedures. Provides oversight of agency assets. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment. May plan, assign, and/or supervise the work of others. May be required to travel and work overtime. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week.

Essential Duties: Manages warehouse activities (i.e.: forklift operations, mail/parcel receiving, coordinates custodial services, ensures work areas are clean and maintained, etc.) Coordinates, schedules, and manages inventories on assets, prepares asset control records and reports, and reviews and maintains inventory databases Coordinates the disposal of surplus property Develops asset control program guidelines and policies Reconciles inventory records with asset accounting records; resolves reporting discrepancies Reviews and maintains records of assets; assigns asset control numbers to items Manages and analyzes asset inventories; ensures asset records are accurate in the system of record (CAPPS & SPA) Review policies and make recommendations for potential adjustments Collaborate with interdepartmental management teams and organizational analysts Monitors stock control records following loss prevention and agency guidelines Performs all duties in compliance with agency safety policies and procedures: Reports safety hazards and corrects hazards when possible. Completes required documentation in the event of an accident/injury within requested time frames. Performs related work as assigned (as needed) Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies. This position requires to travel up to 20% of the time. Expected to have an understanding of TJJD's treatment programs for the youth including Texas Model 2.0 and be able to evaluate application of the Model by TJJD staff when visiting/auditing facilities and locations where youth are supervised.

Qualifications: Minimum qualifications: High school diploma or equivalent. Five years full-time wage-earning experience in property accounting and inventory management work. Experience and education substitutions: Completed course hours of undergraduate study may substitute for up to two years of experience on a basis of 30 course hours for one year of experience. Pro-rated part-time experience may satisfy the experience requirement. Note: All degree(s), semester hours, diploma(s), or GED required to meet minimum qualifications must be obtained from an accredited educational institution. Experience requirements may be satisfied by the prorated part-time equivalent.

Knowledge, Skills, and Abilities: Knowledge of asset inventory methods and procedures. Knowledge of computers and competence or ability to gain knowledge. Knowledge of or ability to learn state laws governing the handling of state property. Knowledge of inventory and asset control record keeping; customer service; standard business practices. Knowledge of automated inventory control systems. Knowledge of or ability to learn departmental and agency policies and procedures. Proficiency in Microsoft Office and inventory and/or invoice software Ability to review asset management for compliance to prescribed agency control standards Ability to multitask in a fast-paced environment Ability to communicate effectively, both orally and in writing. Ability to operate office equipment and/or machines. Ability to prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines. Ability to recognize when decisions need to be made, process information logically, make decisions, and demonstrate the soundness of those decisions. Ability to work collaboratively with all stakeholders and maintain a professional, courteous demeanor. Ability to safely lift 45 lbs. Ability to travel or work overtime. Strategically minded with strong analytical and problem-solving skills

Physical Demands and Working Conditions: The following physical demands and working conditions are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Analyzing Alphabetizing Ability to communicate effectively, orally and in writing Ability to see Ability to hear (with or without aid) Ability to perform tactile discernment Identify colors Depth perception Operate motor equipment Heavy lifting, up to 45 lbs. Heavy carrying, up to 45 lbs. Pulling Pushing Walking Standing Sitting Repeated bending Reaching above shoulder Manual/finger dexterity Dual simultaneous grasping Crawling Twisting Kneeling Stooping Climbing stairs Climbing ladders

Veterans: In order to receive veteran's preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application. Go to or for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets. Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor's Office at Property Management and Procurement MOS Codes.

Sponsorship: Candidates must be eligible to work in the United States without requiring sponsorship.

Additional Information: If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions. Thank you for considering employment with the Texas Juvenile Justice Department. An Equal Employment Opportunity Employer: The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.