Conference Services Manager

Hotel: IC - Boston (BOSHA), 510 Atlantic Avenue, 02210 Job number: 165353 Do you see yourself as a Conference Services Manager ? When you’re a part of IHG, you’re more than your job title. And that’s what we love – the individual talents, interests and dreams that make you who you are. Join us and we won’t expect you to conform to any stereotype – because we know that a team with different perspectives and passions can only make us stronger. Hotel Overview: For 70 years, the InterContinental® Brand has been writing the story of international travel and showing guests the InterContinental Life through personalized service, memorable, one of a kind experiences and global etiquette. As part of the largest luxury hotel brand in the world, InterContinental® Boston is a landmark of luxury; top rated on Trip Advisor for Boston hotels, named one of the ‘Best Hotels in the World’ by Condé Nast Traveler magazine and featuring a Forbes Four‑Star, 4 Diamond AAA rated hotel experience. The property overlooks Boston’s historic waterfront, featuring 424 luxurious ultra‑modern accommodations with distinctive style and breathtaking waterfront or downtown city views, a full‑service spa and fitness club, 32,000 square feet of premier meeting and event space, and an array of restaurants and bars influenced by a variety of international flavors. We are looking for passionate people who are charming, confident and internationally‑minded to ensure we continue the story of making great things happen at InterContinental® Boston. Position Overview: In this role you will manage and coordinate all conferences, meetings, group functions and group activities booked through the sales department. Your Day to Day: Negotiate food and beverage prices, function space, and hotel services within approved departmental booking guidelines. Confirm in writing to the client and all affected hotel departments all group requirements via sales contract terms, addendums, confirmation of pricing, group resumes, and/or banquet event order. Work with sales team to service and solicit new business. Up‑sell client events and manage function space and room block inventory as assigned. Assist in the implementation of the hotel’s catering and conference strategy. Work closely with other hotel departments to facilitate services agreed upon by the sales office and prospective clients. Promote teamwork and quality service through daily communication and coordination with other departments. As needed, assist the client in menu planning, food and beverage coordination, table arrangements, decorations, traffic flow, room set‑up, group room blocks and VIP services, etc. Welcome group contact upon arrival at function and ensure guest satisfaction. Follow up with clients regularly during and after departure to ensure satisfaction and secure future bookings. Monitor and handle inquiry calls and provide client proposals in accordance with established departmental policies and procedures. Monitor and ensure all functions are set up, refreshed, and broken down in compliance with scheduled times and departmental procedures. Work in a timely manner to executive and distribute all Banquet Event Orders (BEO) and contracts as designated by sales. Conduct hotel and banquet facility tours and entertain qualified clients in accordance with company and property policies. Maintain client files and update information daily in accordance with established departmental policies and procedures. Review daily postings of charges to master accounts of clients and resolve any discrepancies or process necessary adjustments. Review final bill prior to presenting to client. Complete post‑conference reports of events for senior management, and complete other reports as needed or requested. Report and communicate meeting event needs between the client and hotel. Prepare and distribute amenity request forms for specified clients. Obtain designated approvals and follow‑up on delivery. Check function room set ups prior to guest arrival, ensuring all details are in agreement with client’s requirements and hotel standards. Ensure deficiencies are corrected by appropriate personnel. May perform other duties as assigned. What We Need From You Some college education plus 1‑2 years of sales or marketing related experience, or an equivalent combination of education and experience. Knowledge of hotel sales and/or catering required. Prior experience in a luxury hotel environment is preferred. Must speak fluent English. This job requires ability to perform the following: Frequently standing up or moving within and outside of the facility. Carrying or lifting items weighing up to 25 pounds. Other: Communication skills are utilized a significant amount of time when interacting with guests, employees and third parties that reflects highly on the hotel, the brand and the Company. Reading and writing abilities are utilized often when completing paperwork and management reports, interpreting results, and giving and receiving instructions. Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently. Problem solving, reasoning, motivating, organizational and training abilities are used often. May be required to work nights, weekends, and/or holidays. What we offer We offer a competitive financial and benefits package which includes medical, dental, vision, disability and life insurance support, and a matching 401k plan. We offer complimentary dry cleaning and employee meals. Hotel discounts worldwide are available, as well as access to a wide variety of discount programs and the chance to work with a great team of people. Most importantly, we’ll give you the room to be yourself. At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law. #J-18808-Ljbffr