Administrative Assistant II - Nursing at NJC

Administrative Assistant II

Northeastern Junior College, one of 13 member-colleges of the Colorado Community College System, lies in the rural northeastern Colorado town of Sterling, located 128 miles northeast of Denver. Northeastern delivers a big-school experience at a small-school price. The numbers add up: 900 full-time students from around the world, more than 2,000 part-time students, more than 80 programs of study, and residence halls for more than 575 students. The community of approximately 12,000 residents enjoys easy access to Denver, the Rocky Mountains and the western-agricultural lifestyle. You will admire the friendly culture of Northeastern Junior College and be inspired by our team environment and dedicated employees. Additionally, we offer:

• Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
• Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.
• An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.

Anticipated work hours for this position will be Monday through Friday, 6:00 a.m. to 1:30 p.m., with one full day each month from 8:00 a.m. to 5:00 p.m. and reduced hours during the summer. Flexibility may be required to meet the needs of the department.

All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from View email address on click.appcast.io and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

This part-time position provides comprehensive office support to the director, faculty, instructors, and coordinators in the Nursing Department. Manages office equipment, supplies, and department purchases. Oversees the application process and compiles data for program acceptance. Assists in marketing and facilitating department programs and special events. Participates as an active member and/or officer of campus committees. Primary duties and responsibilities include but are not limited to the following:

Department Staff Support

• Provide office support to the director of nursing, full-time faculty, adjunct instructors, and nurse aide coordinator
• Create documents and systems to track student information, courses, and program requirements
• Proofread and copy daily work, edit correspondence, and request faculty textbooks
• Attend department meetings, take minutes, transcribe, and distribute to staff
• Create clinical schedules for nursing students and clinical sites
• Enter faculty/instructor workload into the CCCS system to meet established deadlines
• Input class schedules using Banner
• Review nursing account balances monthly for accuracy

Customer Service

• Answer telephones, take messages, and provide receptionist support
• Respond to student inquiries regarding classes, department programs, activities, fees, faculty schedules, and office locations
• Direct students and visitors to appropriate campus areas
• Assist faculty and staff from other departments as needed

Student Support

• Develop and maintain database of nursing applications and respond timely to applicants
• Maintain spreadsheet tracking nursing student requirements including course prerequisites, background checks, immunizations, and clinical site requirements
• Contact students regarding missing compliance documentation
• Maintain student files and send required documents to clinical sites
• Serve as co-leader of nursing clubs and keep meeting minutes
• Maintain records for nursing scholarship donors and account balances, including the nursing booster club
• Register pre-nursing and nursing students during registration periods and throughout the semester
• Verify student address, major, and advisor information and forward data to records office
• Assign advisors for the department

Office Management and Marketing

• Purchase office, lab, and classroom supplies
• Track program budget and reallocate P-cards for faculty as needed
• Interview, hire, and supervise student workers
• Prepare and maintain department website, marketing materials, and department documents
• Maintain office equipment

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

Residents and non-residents of Colorado may apply and be hired into this position as the work will be performed primarily at a location that is within 30 miles of the state border.

Class Code & Classification Description: G3A3XX ADMINISTRATIVE ASSISTANT II

Minimum Qualifications:

Experience Only: Two (2) years of clerical experience as listed above, performed as the primary function of the job. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "SEE RESUME" statements on application; your application must be completed in detail and clearly document your relevant work experience. (Part time experience will be pro-rated).

Education and Experience: College, university, or non-correspondence business school course work from an accredited institution in Business or related field may substitute for the clerical experience as listed above on a year for year basis. A copy of your transcripts verifying the required credits must be submitted with your application. You may redact age-related information on your transcript.

Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide NJC Office of Human Resources with an official disposition of the charges. An essential function of this position requires exertion of up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. May be required to walk or stand to a significant degree.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at View email address on click.appcast.io within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.