Administrative Assistant I

Administrative Assistant IThe Administrative Assistant I provides administrative, operational, and customer service support to Housing and Residence Life. The position supports housing operations, communications, procurement, records, student employees, programs, and events while serving as a key point of contact for students, staff, vendors, and campus partners. Sponsorship is not available for this position.Customer Service and Housing Operations Serves as a primary point of contact for students, parents, staff, vendors, visitors, and campus partners. Responds to housing inquiries and departmental communications in a timely and professional manner. Utilizes StarRez and other university systems to manage housing records, student information, assignments, occupancy tracking, and related operational processes. Supports check-in/check-out, residence hall openings and closings, and other peak housing operations.Administrative Support Provides administrative support to departmental leadership and staff. Manages calendars, meetings, room reservations, travel, meeting materials, and minutes. Prepares correspondence, reports, spreadsheets, presentations, and other departmental documents. Assists with supervising, scheduling, training, and assigning work to student employees.Financial and Procurement Support Assists with purchasing and procurement processes, including requisitions, quotes, invoices, reimbursements, and related documentation. Tracks departmental purchases, expenditures, invoices, and payments. Assists with invoice processing, purchase reconciliation, and expenditure tracking. Maintains procurement records and coordinates routine transactions with staff, vendors, and university offices.Website, Communications, Records, and Reporting Maintains designated Housing and Residence Life website content and supports departmental communications. Drafts and proofreads emails, letters, notices, reports, and student-facing materials. Maintains departmental files, databases, meeting minutes, confidential records, and correspondence. Assists with data collection, reporting, and maintaining accurate departmental records.Departmental Programs and Events Provides administrative and logistical support for Housing and Residence Life programs, trainings, and events. Supports residence hall openings and closings, staff retreats, professional development, departmental/divisional programs, and other departmental activities. Provides administrative and operational support for room reservations, departmental communications, marketing materials, supply and equipment coordination, and event preparation and setup.Other Duties Participates in required departmental and university training, professional development, and related activities. Demonstrates knowledge of University and Housing and Residence Life policies, procedures, operations, and available resources to effectively assist students, faculty, staff, guests, and other stakeholders. Provides support for departmental programs, events, and special initiatives as needed. Some evening and weekend work may be required based on departmental needs, programs, and events. Must be able to lift and/or move items weighing up to 50 pounds. Performs other job-related duties as assigned.Required Qualifications Bachelor's degree from an accredited college or university Minimum of three (3) years of administrative, clerical, office, or customer service experience in a university or higher education setting. An equivalent combination of education and experience will be accepted. Experience using Microsoft Office, email, spreadsheets, electronic calendars, and records management systems.Required Documents to Attach Cover letter. Resume. Transcripts. A list of at least 3 professional references with their contact information.