Accounting Clerk

Accounting Clerk

Position Summary:

The Accounting Clerk will be responsible for assisting with accounting processes and support of a multi-state company at the corporate level. This position will ensure accurate and timely entry of vendor invoices, expense reports, and per diem forms, will reconcile transactions and payments while adhering to company policies and procedures. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Essential Job Duties and Responsibilities:

• Accurately record financial transactions and perform accurate data entry from multiple sources.
• Process invoices, expense reports, and per diem forms.
• Reconcile accounts and research and resolve discrepancies.
• Escalate significant discrepancies to staff accountants and managers as needed.
• Assist with month end closing procedures and deadlines.
• Assist with preparation, documentation, and support for internal and external audits.
• Maintain accurate electronic historical records.
• Maintain confidentiality of organizational, customer and vendor information
• Adhere to detailed processes and procedures for Corporate Accounting functions, including Accounts Payable and Accounts Receivable, such as enter vendor invoices into system, route for approval, process invoices, research discrepancies and unapproved/unpaid invoices.
• Reconcile accounting entries to the bank records and resolve discrepancies.
• Perform general clerical duties including copying, scanning, and filing of vendor and customer records.
• Maintain organized records, follow financial policies and internal controls while identifying opportunities for process improvements and process efficiencies.
• Assist with special projects in the accounting department as needed.

Minimum Qualifications (Experience, Skills, and Education):

• High school diploma or equivalent. Associate degree or higher in accounting, business, finance, or similar highly preferred.
• Good to excellent knowledge of Microsoft Office Suite to include Word, Outlook, and Power Point. Advanced Excel and data entry skills with excellent typing speed and accuracy necessary. D365 business application a plus.
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff.
• Excellent organizational and prioritization skills; is detail oriented, manages time efficiently and has the ability to multi-task successfully.
• Effectively able to maintain discretion and confidentiality of sensitive information as appropriate, safeguards vendor and customer information.
• Exceptional problem-solving skills
• Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor.

Physical Requirements and Working Conditions:

Normal, temperature-controlled office environment. Work includes frequent work at a computer terminal with extended periods of sitting, occasional walking, and lifting up to 10 pounds. Frequent use of keyboard / mouse, cellular and land-line telephones, and standard office equipment. The Accounting Clerk may need to occasionally perform work in a non-temperature controlled or warehouse environment.

Additional Requirements:

Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company.

Communicate openly and strive for peak performance in daily tasks. Know and deliver the

quality service MEI’s customers have come to expect.

Disclaimer: This job description is intended to summarize the type and level of work performed by an Accounting Clerk and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.