Administrative Assistant

Job Description

Job Description

Description:

We are seeking a detail-oriented and proactive Administrative Assistant to support our Texas Market operations in Dallas/Fort Worth. The ideal candidate will specialize in permitting, compliance, and operational coordination, with a focus on safety and efficiency.

Responsibilities

1. Permitting & Regulatory Compliance

· Submit and track "One Call" notifications (e.g., Texas 811) to request utility locates for excavation projects.

· Secure permits for job sites, ensuring adherence to Dallas/Fort Worth and Texas regulations.

· Assist in preparing and submitting traffic control plans to local authorities.

2. Field Ticket & Revenue Support

· Review daily field tickets for accuracy, verifying pricing and cross-referencing employee hours with GPS logs.

· Assist with creation of field tickets for dispatch in Fieldpoint (experience with this software is a plus)

· Maintain daily/weekly revenue trackers (training provided for company-specific tools).

3. General Administrative Duties

· Address ad-hoc administrative tasks such as document organization, data entry, and report generation.

· Serve as a liaison between field teams, permitting agencies, and internal departments.

Experience:

· 2+ years in administrative roles, preferably in construction, utilities, or field operations.

· Familiarity with Texas 811, permitting processes, or regulatory compliance is a strong plus.

Skills:

· Proficiency in Microsoft Office (Excel, Word, Outlook) and basic IT troubleshooting.

· Ability to interpret GPS logs and field tickets.

· Strong organizational skills with a focus on accuracy and deadlines.

· Clear communicator, comfortable liaising with agencies and field teams.

Education:

· High school diploma required; Associate’s degree in Business Administration or related field preferred.

Work Environment

· Office-based in Alvarado, TX with standard business hours (occasional overtime during peak periods).

· Collaborative role requiring coordination with safety, field, and operations teams.

Physical Requirements

· Prolonged periods of sitting at a desk and working on a computer

· Must be able to lift 25 pounds at times

Benefits:

· Medical, Dental and Vision

· 401(k) matching

· PTO

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

In compliance with federal and state equal opportunity employment laws, NG Companies is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.