Accounts Receivable Analyst

Accounts Receivable Analyst

The Accounts Receivable Analyst is responsible for the complete billing cycle for telecommunications construction projects. This role facilitates invoice preparation, submission, and follow-up through client portals, reconciles production data against contract pricing, and works cross-functionally with construction managers, operations, and field supervisors to ensure accurate and timely revenue collection. The ideal candidate is highly organized, detail-oriented, and comfortable operating within multiple software platforms simultaneously.

Essential Functions and Responsibilities:

• Organize, plate, and post invoices in accounting software using production data from various or multiple field reporting tools
• Evaluate labor estimates in client portals; create and submit change orders reflecting accurate code quantities across all invoices for each job number
• Locate and attach crew supervisor-approved production maps from sources as required backup for billing
• Upload invoices (PDF and CSV) with complete supporting documentation, i.e., flagging invoices, production maps, material receipts, permitting backup to client billing portals
• Investigate, revise, and resubmit rejected invoices; follow up with client representatives to resolve pending payment issues
• Coordinate invoice hand-offs to Construction Managers for approval; maintain and update the invoice tracker
• Process on-call retainer invoices and warehousing invoices on a monthly and quarterly basis
• Copy and route subcontractor submissions to Operations as required
• Resolve unposted invoices; notate status and communicate with relevant team members
• Manage PO issues and billing discrepancies with client representatives
• Maintain pricing and labor code spreadsheets; update as contract terms change
• Communicate professionally with business partners via email, Microsoft Teams, phone calls, and conference calls
• File invoices and maintain organized records in the designated folder structure
• Attend departmental and client billing meetings as scheduled
• Perform additional assignments as directed

Knowledge, Skills, and Abilities:

• Strong attention to detail and organizational skills
• Ability to prioritize and manage multiple tasks to meet deadlines
• Clear and professional communication, both written and verbal
• Team-oriented and willing to learn in a fast-moving environment

Required Education and Experience:

• Associate's degree in Accounting, Business, or a related field
• Minimum two (2) years of accounts receivable, billing, or general accounting experience
• Proficiency with Microsoft Office, with strong Excel skills
• Familiarity with accounting software (ComputerEase or comparable platform)

Preferred Qualifications:

• Bachelor's degree in Accounting, Business, or a related field
• Three (3) or more years of relevant billing or AR experience
• Experience in construction or telecommunications billing
• Familiarity with client billing portals, PenguinData, GoCanvas, Computer Ease, or similar field reporting and invoicing platforms
• Familiarity with contract-based labor code billing structures in the telecommunications or construction industry

Additional Eligibility Requirements:

• Ability to pass a criminal background screen
• Pre-employment drug test required

Physical Demands:

• This position typically requires standing, walking, lifting, carrying, pushing, pulling, grasping, reaching, stooping, squatting, kneeling, hearing, talking, and other physical activities associated with office work.

Working Conditions:

• Work will be performed primarily in an office setting.
• Travel This position rarely requires travel between office locations or job sites. This will include traveling to other office locations in different cities and may involve overnight stays.

Requirements:

• Please note that only applications from individuals residing in the United States will be considered for this position.