Payroll Manager - Norfolk, VA
XYLEM TREE EXPERTS INC
Job Purpose: The Payroll Manager is responsible for overseeing and managing the organization’s payroll operations, ensuring accurate, timely, and compliant payroll processing for all employees. This role serves as the subject matter expert on payroll regulations, collaborates closely with HR and Finance, and leads continuous improvement of payroll processes, controls, and systems.
Supervisory Responsibilities:
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires. AI Usage Disclaimer: As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department. Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Supervisory Responsibilities:
- This position provides day-to-day supervision, coaching, and performance management for payroll staff
- Manage end-to-end payroll processing for salaried and hourly employees, including bonuses, commissions, garnishments, and special payments.
- Ensure payroll is processed accurately and on schedule in compliance with federal, state, and local regulations.
- Review and approve payroll changes, audits, and reconciliations prior to processing.
- Ensure compliance with all payroll-related laws, tax regulations, and reporting requirements (FLSA, IRS, state agencies, etc.).
- Prepare, review, and reconcile payroll tax filings; coordinate with external tax vendors as needed.
- Serve as the primary contact for payroll audits, internal reviews, and regulatory inquiries.
- Maintain and optimize payroll systems, processes, and controls to improve efficiency and accuracy.
- Partner with HRIS and Finance teams on system enhancements, upgrades, and integrations.
- Document payroll procedures and ensure strong internal controls are in place.
- Partner with HR on new hires, terminations, benefits deductions, and leave management (FMLA, disability, etc.).
- Respond to employee payroll inquiries with professionalism, accuracy, and discretion.
- Provide payroll data, analysis, and reports to leadership as requested.
- Attention to Detail
- Conceptual thinking
- Decision making
- Leadership
- Innovation Orientation
- Integrity
- Office
- None
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
- 5+ years of progressive payroll experience, including multi-state payroll.
- Strong knowledge of payroll laws, tax regulations, and compliance requirements.
- Experience with payroll systems and HRIS platforms.
- High attention to detail, strong analytical skills, and the ability to handle confidential information.
- Certified Payroll Professional (CPP) or FPC certification.
- Prior payroll leadership or people-management experience.
- Experience supporting audits and process improvement initiatives.
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires. AI Usage Disclaimer: As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes. These tools assist with tasks such as resume screening, interview scheduling, and communication. All decisions regarding hiring and employment are ultimately made by our human team. If you have questions or concerns about this process, please contact our HR department. Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Vacancy posted 7 days ago
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