Purchasing Agent - SimplyDwell Homes

Job Description

Job Description

Neal Communities is proud to be recognized as the 2026 Top Workplace in Sarasota & Manatee Counties!

The Purchasing Agent plays a critical role in supporting daily operations and driving purchasing departmental results. This position is responsible for budgeting, cost and variance control, system maintenance, rebate collections, hiring and facilitation of trade partners, construction documentation, and supporting job start and closing activities. This role focuses on departmental initiatives while supporting organizational goals.

WHAT YOU'LL LOVE ABOUT WORKING AT NEAL COMMUNITIES:

• The People! We take tremendous pride in making a positive difference in our team's lives. Our employees are not just an asset to Neal Communities and its customers; they are essential to the success of our business
• Outstanding Benefits - Health Care - Medical, Dental, Vision, and Prescription Drug Coverage
• Excellent Compensation Package
• Employer Paid Life Insurance
• Supplemental Insurance
• Long & Short-Term Disability Insurance
• 401(K) with Company Matching Contributions
• PTO & Paid Holidays
• Employer Paid ID Theft Protection
• Employee Home Purchase Discount Program
• Tuition Reimbursement Program
• Employee Wellness Program
• Employee Assistance Program (EAP)
• Pet Insurance
• Employee Service Awards
• Vendor Discount Program

WHAT YOU'LL DO:

Budgeting and Cost Control

• Analyze and audit budgets to ensure plans and communities are consistent.
• Maintain, add, and edit accurate base budgets, and run, distribute, and monitor monthly Job Close and Cost of Product Reports.
• Prepare and issue weekly and monthly Variance Purchase Orders and specialty reports for Lumber, Siding, and Trim, ensuring accuracy and completeness.
• Facilitate prices and quantities in purchasing software as required.
• Administer accurate quantity take-offs and estimates.
• Stay up to date on procurement regulations and best practices, implementing improvements when necessary

Rebate Collections

• Identify and negotiate rebate programs with manufacturers and vendors.
• Ensure accurate tracking and timely collection of existing rebate programs for quarterly closings.

Sourcing and Facilitation of Trade Partners

• Source, evaluate, and establish relationships with industry manufacturers and trade partners.
• Negotiation of pricing and programs with new and existing manufacturers and trade partners.
• Ensure accurate and complete onboarding of new trade partners.
• Monitor inventory, identify any shortages or excesses, and propose appropriate actions.
• Conduct market research to stay informed about industry trends, products, and pricing.
• Evaluate supplier performance and address any issues or concerns related to quality, delivery, or pricing.
• Facilitate trade partner performance feedback and general needs with operations team.

Construction Documentation

• Collaborate with Purchasing Managers in creating and maintaining Scopes of Work, Bid Sheets, and Community Specifications.
• Track and facilitate Product Approval Lists, resolving any issues or delays.
• Define and document departmental and organizational processes and SOPs

Job Start & Closings Activities.

• Ensure timely and accurate processing of all job starts and related activities.
• Ensure timely and accurate processing of all closings and related activities.

All employees will support the organization’s mission and vision by exhibiting the following behaviors: excellence and competence, collaboration and innovation, respect, commitment to our community, accountability, and ownership.

WHAT YOU BRING:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.
• A minimum of 3 years of purchasing experience in the home building industry, single and multifamily construction.
• Solid understanding of purchasing best practices.
• Strong negotiation skills with the ability to drive favorable agreements.
• Excellent analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills with the ability to work collaboratively in a team environment.
• Proficient in using purchasing software, Newstar, and BuildPro experience is preferred.
• MS Office Suite with solid knowledge of MS Excel.
• Valid driver's license and willingness to travel frequently to local community sites and events.

PHYSICAL REQUIREMENTS:

• General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners and telephones
• Position requires occasional site visits for scope & specification verification, as well as trade partner meetings.
• Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion
• May occasionally lift and/or move up to 25 pounds

We are an Equal Opportunity Employer and a Drug-Free Workplace.

Neal Communities and its affiliated entities work with a limited group of approved recruiting partners under a signed agreement. We do not accept unsolicited resumes, candidate referrals, or inquiries from other third-party agencies. Any resumes submitted without a current, signed recruiting agreement in place will be treated as direct applications, and Neal Communities and its affiliates will not pay any associated fees.

This policy applies to all job postings across NealCareers.com and any other platforms where Neal Communities or its affiliated companies advertise open positions.