Logistics Specialist

Job Description

Job Description

Job Title: Logistics Specialist

Job Description

The Logistics Specialist oversees the end-to-end execution of customer vehicle relocation orders and supports all related business operations. This role focuses on order management, precise scheduling, and coordination of vehicle pickups, deliveries, and additional services, while maintaining accurate information in the CRM system. The Logistics Specialist communicates frequently by phone and email with internal staff, independent contractors, and pickup and delivery contacts to ensure timely, high-quality service and compliance with company policies and applicable regulations.

Responsibilities

• Manage the execution of customer vehicle relocation orders from initiation through completion.
• Coordinate and schedule timely pickup and delivery of customer vehicles, ensuring customer instructions are followed precisely.
• Optimize efficiency by linking multiple orders where appropriate to streamline operations.
• Oversee accurate and timely completion of additional services such as vehicle detailing, titling and registration, and placement of vehicles into storage.
• Communicate promptly and professionally by email, telephone, and CRM with internal staff, independent contractors, and pickup and delivery contacts, escalating issues to management when necessary.
• Update CRM activities and notes immediately after each call or email, including uploading photos and scanned documents, and creating and completing tasks to maintain accurate, time-sensitive records.
• Ensure all work complies with company policies and procedures.
• Ensure adherence to applicable DOT regulations and all relevant federal, state, and local laws.
• In the manager’s absence or at the manager’s direction, calculate and offer flat fees on orders by preparing and emailing bid sheets to independent contractors.
• Manage the storage facility operations (where applicable), monitoring the number of vehicles moving in and out to customers, detail shops, and repair shops using VIN and order verification.
• Check vehicles into and out of the storage facility, reviewing and documenting any damage or issues.
• Take inventory of items left inside vehicles and document them appropriately.
• Move vehicles in and out of the lot safely, bringing vehicles into the secure lot when drivers drop them off and staging vehicles for drivers to pick up.
• Perform regular inventory checks to account for all vehicles on the lot.
• Confirm that vehicles start and operate as expected, and communicate any issues to headquarters so they can be addressed before vehicles are reactivated.
• Adhere to organizational goals and objectives in daily work.
• Demonstrate open, effective communication and teamwork with colleagues and independent contractors.
• Maintain a strong customer focus, providing outstanding service and up-to-date information on order status.
• Act with integrity and professionalism in all interactions.
• Work to maintain high quality standards while balancing client requirements with company policies and operational procedures.
• Learn and utilize all company systems and equipment, including any updates or upgrades.
• Monitor and manage team dashboards to ensure tasks are completed and orders continue moving forward.
• Manage time effectively, prioritize tasks, and follow through to completion.
• Respond confidently, assertively, and decisively while taking responsibility and accountability for role requirements.
• Serve as the main point of contact for independent contractors (such as truck drivers), assigning orders and supporting them throughout the process.

Essential Skills

• 1 to 2+ years of experience in logistics and scheduling or a closely related function.
• High school diploma or equivalent.
• Comfort working in a fast-paced office environment while multitasking and maintaining strong attention to detail.
• Ability to manage several concurrent projects with high accuracy and organization.
• Strong verbal and written communication skills for frequent interaction with customers, staff, and independent contractors.
• Advanced computer skills, including strong proficiency with Microsoft Excel, data entry, and CRM systems.
• Typing speed of at least 37 words per minute, as demonstrated by a typing test.
• Experience with customer support in a call center, dispatch, inbound and outbound calls, and logistics or scheduling coordination.
• Ability to learn and effectively use all company systems, tools, and equipment.
• Demonstrated professionalism, honesty, trustworthiness, respect, courtesy, patience, flexibility, cultural awareness, and a strong work ethic.
• Ability to respond and act confidently, assertively, and decisively while taking ownership of responsibilities.
• Comfort communicating directly with independent contractors (such as truck drivers) to assign and manage orders.

Additional Skills & Qualifications

• Experience using CRM platforms to manage customer orders, activities, and notes.
• Background in dispatch, fleet operations, or vehicle logistics.
• Strong spreadsheet skills for tracking orders, vehicles, and related data.
• Proven ability to balance client requirements with internal policies and operational procedures.
• Enjoyment of working as part of a cooperative and considerate team.
• Interest in long-term growth opportunities within a multi-department organization.
• Comfort working in a high-volume, deadline-driven environment.
• Ability to maintain quality standards while handling frequent phone and email communications.

Work Environment

This is a full-time, on-site position, operating Monday through Friday from 8:00 a.m. to 5:00 p.m. The role is office-based and fast-paced, with frequent phone and email communication and extensive use of computer systems, including CRM platforms, Microsoft Office (especially Excel), and data entry tools. The position involves close coordination with independent contractors and may include regular interaction with a vehicle storage facility, including walking the lot and moving vehicles in and out of secure areas. The organization offers opportunities for growth across multiple departments and emphasizes a professional, collaborative, and supportive culture where team members value integrity, quality, and customer focus. The role requires comfort working on site and engaging directly with operations staff and drivers in a dynamic fleet transport environment.

This is a Contract to Hire position based out of Marysville, OH.

The pay range for this position is $18.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Marysville,OH.

This position is anticipated to close on Aug 30, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.