Program Manager - Citywide Procurement Non-IT (Purchasing) - Finance

Role Description

The Finance Department is currently seeking to fill one (1) full-time Program Manager vacancy in the Purchasing Division. The typical duties of this Program Manager position include, but are not limited to:

• Direct a unit which provides services to all City departments for the procurement of products and general services
• Administration of the City’s Procurement Card (P-Card) program
• Plan, direct, review, and evaluate the work of Purchasing staff, programs, and functions
• Supervise, train, motivate, counsel, and manage staff through effective coaching
• Support departmental goals and objectives
• Streamline processes and procedures to enhance customer service and reduce cycle times
• Partner with internal department customers to proactively address requirements, procurements, and resolve issues
• Facilitate and manage purchase order activities
• Oversee the preparation and issuance of Requests for Quotes (RFQs), Requests for Bids (RFBs), brand name, sole source, unique services, and cooperative agreement procurements
• Assist with procurement specification development and review
• Develop, write, and update procedure manuals for procurement staff as needed
• Formulate and review responses to bid protests
• Work with staff and vendors to address issues, disputes, and negotiations
• Clearly express ideas verbally and in writing
• Perform and provide guidance on complex data and financial analysis for purchasing activities
• Prepare reports, correspondence, Council memorandums, and other purchasing-related documents
• Serve as System Administrator for the Purchasing module of the City’s Financial Management System (FMS); identify and resolve system issues with relevant stakeholders
• Define problem areas, evaluate, recommend, and implement solutions for complex issues and problems in a collaborative manner
• Provide training to Purchasing staff and City stakeholders
• Participate in outreach events
• Work on special projects, as assigned

Qualifications

• Bachelor’s degree in a closely related field AND five (5) years of directly-related experience, including two (2) years of supervisory experience.

Requirements

• Job Expertise: Knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies, and federal and state rules and regulations related to procurement in the public sector.
• Leadership: Leads by example; demonstrates high ethical standards; promotes a cooperative work environment.
• Customer Service: Anticipates customers' needs and delivers services effectively and efficiently.
• Initiative: Exhibits resourceful behaviors toward meeting job objectives; proactive in avoiding difficulties.
• Decision Making: Identifies and understands issues, problems, and opportunities; develops appropriate solutions.
• Problem Solving: Defines problems, collects information, and uses logic to arrive at decisions.
• Social Awareness: Understands the significance of problems and uses logic to arrive at solutions.
• Supervision: Sets effective long- and short-term goals; provides motivational support and empowers others.
• Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors.
• Communication Skills: Effectively conveys information and expresses thoughts clearly, both verbally and in writing.

Company Description

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities.