Sr. Event Planner at New York Life Insurance Co New York, NY

Sr. Event Planner – New York Life Insurance Co. New York, NY Location Designation: Hybrid – 3 days per week Our New York Life culture has laid the foundation for over 180 years of commitment to our employees, agents, policy owners, and the communities where we live and work. Here you become a valued part of a welcoming, inclusive, and caring organization with a long‑standing legacy in stability and growth. The strength revolves around our diversified, multi‑dimensional business portfolio that goes beyond life insurance. As a Fortune 100 company and industry leader, we provide an environment where you can explore your career ambitions, offering opportunities to tackle meaningful challenges and stretch your skills while balancing work and life priorities. You will be part of an inclusive team guided by our belief to always be there for each other—providing the support and flexibility to grow and reach new heights while making an impact in the lives of others. You are our future, and we commit to investing in you accordingly. What You’ll Do Client Management Act as the client’s point of contact during the planning and execution of live events, either as project lead or as an integral part of the planning team Build and maintain effective client relationships, anticipating requirements, understanding client needs and ensuring that requests are addressed in a timely manner Ensure clear communication with the client around all project deliverables including roles and responsibilities, agreed scope and budget, timelines and program status Work in partnership with clients in an advisory capacity, consulting on industry best practices and recommending creative, effective and appropriate solutions Project Management Manage, prioritize and oversee events from creative concept through initial briefing to reconciliation including but not limited to initial budget creation, timeline management, planning, onsite delivery and post-event reporting Involvement in or oversight of all elements of the planning process including but not limited to venue and supplier sourcing and management, rooming blocks, F&B, AV and build, registration and event apps, staffing, security, transportation, signage and branding, SWAG sourcing, etc. Create and maintain complex project schedules, internal and external project documentation including project and ops plans, internal master decks, client WIP decks, meeting agendas and meeting minutes, etc. Actively contribute to or lead internal project meetings or client meetings Sourcing and management of all suppliers including negotiation of contracts Manage and ensure SLA’s are monitored and achieved throughout the event production process Involvement in pitch development, research, writing and presentation as required Team Management Lead or participate in regular internal team and project meetings, managing communications between team members to ensure clarity and that all deliverables and timelines are met Work with team to ensure adherence to client requirements and expectations Coach and oversee junior team members and freelancers on execution of job requirements Provide support for other team members and peers as required Field questions and offer advice to team members to assist with creative problem solving Budget Management Build competitive, accurate and detailed program budgets Manage budget revenue throughout the planning process Responsible for accurate budget reporting to clients and timely reconciliation of events Maximize and monitor opportunities for increasing value adds, savings, and cost efficiencies, by forming strong partnerships with trusted suppliers Creative Management Participate in creative brainstorms to generate ideas for clients Keep up to date on the industry, new suppliers and solutions and share learnings with team Attend industry events to gain exposure to new ideas Continually look for innovative solutions and production methods Contribute and recommend ideas for alternative solutions or latest technologies to add value to client deliverables or improve internal processes What You’ll Bring 6 – 8+ years’ live and event experience Advanced project management skills including budget creation, management and reconciliation Experience with business meetings, product launches and experiential events Exceptional ability to establish relationships and maintain a positive rapport with clients, vendors and suppliers Excellent oral and written communication skills Advanced negotiating, risk management and contracting skills Good/advanced working knowledge of Microsoft Office Good/advanced working knowledge of audio‑visual systems as it relates to live events Creative problem solver, resourceful, team player Calm and flexible approach to handling the pressure and stress of ever‑changing demands Highly organized with excellent time management skills to handle multiple tasks and meet strict deadlines Ambitious and proactive Willing to travel when required Ability to work across time zones and with global event teams Advanced working knowledge of key APAC destinations including venues and suppliers Global event delivery experience a plus Demonstrated ability to collaborate with colleagues at all levels Familiarity with Salesforce and project collaboration tools (e.g. Slack) Experience working with technical vendors, fabricators, specialists and artists Bachelor’s degree preferred Administration & General Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings Work intelligently and ensure that team management is aware of problems or issues which negatively affect productivity Ensure knowledge is shared within the team to enable them to work smarter and more efficiently Build excellent relationships with the team through positive communications, adding to a positive work environment Accurate adherence to the company’s time tracking policies and systems Work on ad‑hoc requests as required Pay Transparency Salary Range: $100,000 – $143,000 Overtime eligible: Exempt Discretionary bonus eligible: Yes Sales bonus eligible: No Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program. Our Benefits We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site. Our Commitment to Inclusion At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We’re proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of our website. #J-18808-Ljbffr Carlsbad Tech