Construction Coordinator

Construction Coordinator Position Overview The Construction Coordinator plays a vital role in supporting day-to-day project operations, ensuring seamless communication, accurate documentation, and efficient workflow between field teams, subcontractors, vendors, and project management. This position helps keep projects on schedule, within budget, and aligned with company standards for quality and safety. The ideal candidate is highly organized, detail-oriented, and proactive in problem-solving within a fast-paced construction environment. Key Responsibilities Project Support & Coordination Assist Project Managers and Superintendents with daily project coordination needs. Maintain project schedules, tracking deadlines, material deliveries, inspections, and task progress. Coordinate subcontractor scheduling, confirm availability, and communicate changes. Prepare, distribute, and track RFIs, submittals, change orders, and other project documentation. Support site logistics planning, including deliveries, sequencing, and jobsite access. Documentation & Reporting Maintain organized digital and physical project files (plans, specifications, correspondence). Prepare meeting agendas, take minutes, and document action items for project meetings. Generate and update weekly progress reports for internal and client review. Track budget updates, cost codes, purchase orders, and invoice approvals. Communication & Client Interaction Serve as a communication hub between field operations, office staff, clients, consultants, and subcontractors. Assist with client updates, documentation requests, and status reports. Handle vendor inquiries and coordinate material orders and deliveries. Compliance & Quality Control Assist in scheduling inspections and ensuring regulatory compliance. Help maintain safety documentation, including daily logs, toolbox talks, and incident reports. Support quality control efforts by tracking punch lists and project closeout documents. Project Closeout Assemble O&M manuals, warranties, and final project documentation. Coordinate final inspections and walk-throughs. Assist in closing out subcontractor contracts and confirming all required documentation is received. Qualifications Required 2–4 years of experience in construction coordination, project administration, or related field. Working knowledge of construction processes, terminology, and documentation. Strong organizational and multitasking skills. Proficiency in construction management software (e.g., Procore, Fieldwire,) and Microsoft Office Suite. Excellent written and verbal communication skills. Ability to work independently and manage shifting priorities in a deadline-driven environment. Preferred Experience in commercial construction or design-build environments. Familiarity with reading construction plans and basic takeoffs. Knowledge of procurement processes and subcontractor management. Competencies Strong time-management and follow-through Attention to detail and accuracyProblem-solving and critical thinking Professional communication and interpersonal skills Ability to collaborate with diverse teams Commitment to safety and quality practices Work Environment Primarily office-based with regular site visits. Must be able to navigate active construction sites (PPE required). Occasional overtime or off-hours communication may be necessary depending on project demands. Compensation & Benefits Competitive salary based on experience Health insurance reimbursement Paid time off and holidays Retirement plan options Company-provided phone/laptop Career development and training opportunities #J-18808-Ljbffr Ivey-Design-Build-