Accounts Payable Lead

Accounts Payable Lead

Location: West Seattle

Position: Full Time

Rate: $31.25 $33.65

About this role: The Accounts Payable Lead will manage the day-to-day accounts payable workflow. You'll be responsible for internal controls and guidelines. The role will take a high level of attention to detail, critical thinking and issue resolution. Reporting to the Controller, this position interacts cross-functionally with individuals at all levels throughout the company, requiring onsite work to support varying needs.

What you should bring to the table: Experience using AP automation for invoice processing; thorough comprehension of the procure-to-payment ecosystem, understand the need for Sarbanes-Oxley (SOX) controls and financial controls on AP, recognition of the stand-alone and integrated technological systems required. Critical thinking skills with analytical mindset: identify inefficiencies or process gaps, drive continuous process improvement initiatives, eagerness to further explore opportunities for AP automation. Excellent verbal and written communication skills with internal associates and external vendors. Ability to own all aspects of AP with a high level of integrity to see work performed correctly. Excellent time management skills and ability to prioritize. Exemplary organizational skills with attention to detail. Ability to handle ad-hoc projects as they arise and flexibility in a fluid environment.

Position Summary and Key Responsibilities: Ownership and management of Accounts Payable inbox: retrieve invoices, manage vendor communication/payment inquiries and provide settlement guidance, support employee inquiries on payments and proper coding. Daily ongoing management of AP invoicing: receive invoices from AP mailbox or internal business partners, route in AP software to appropriate budget owner for approval and coding, administer review of coding to ensure accuracy and completeness, route to the ERP system, process for approval and payment. Quality check documents daily to ensure accurate and timely payments in a high-volume invoice-processing environment. Serve as administrator and gatekeeper of Accounts Payable: order new credit cards and cancel as needed, create accounts in invoice software for budget owners to approve invoices and set up new coding as needed, daily retrieval of bank statements, and monitoring of payment processing. Prepare and maintain reporting for management related to weekly payment runs and cash flow management: review vouchered invoices for timely payment, manage weekly check runs by assembling payments due, address payment inquiries from VP of Finance, create ACHs and wires in USD and CAD currencies, issue payments through online portals, print checks, create Positive Pay file to allow checks to be honored, and post payments in ERP system. Provide accounts payable guidance to employees at all levels throughout the company and train business partners on AP invoicing and approval. Support monthly close by ensuring invoices are processed to match all bank activity, create journal entries for credit card payments, create invoice accruals, process expense reports from Concur. Ensure proper recordkeeping for use in tax preparation and audits. Financial stewardship: maintain confidentiality of sensitive accounting matters.

Position Requirements - Preferred Qualifications: Experience in a manufacturing or retail environment with strong knowledge of invoice processing, PO matching, product receipts, prepayments, and vendor management Experience with an accounting ERP system, Dynamics 365 Finance & Operations preferred Experience with AP automation software (we use PaperSave by PairSoft) and administrator of expense reporting software (currently using Concur) Proficiency with Microsoft Word and Outlook; solid working knowledge of Microsoft Excel (examples include use of a template, create pivot tables, sum if formulas) Associate or bachelor's degree in a business discipline preferred 3 to 5 years of Accounts Payable experience, including lead or informal supervisory role

What do we bring to the table? 11 paid holidays each year and 3 floating holidays PTO/PSST Transportation benefits Paid volunteer time Comprehensive medical, dental and vision plans 401k with discretionary company match Ron Gregg annual get outdoors benefit Product discounts Employee interest groups including various sports

Exempt/Non-Exempt - Non-Exempt

Full-Time/Part-Time - Full-Time

Location - Seattle, WA

EOE Statement - OR is committed to equal employment opportunity and does not discriminate against any employee or applicant for employment in an unlawful manner. Employment-related decisions are made based on an individual's qualifications without regard to race, sex, color, religion, age, national origin, disability, sexual orientation, gender identity, marital or military status, genetic information, political ideology or other applicable protected class status. This commitment extends to all employment practices including selection, hiring, placement, recruitment advertising, promotion or transfer, rate of pay or other forms of compensation, selection for training, demotion, layoff, or separation. All employment decisions are based upon the qualifications of the individual and the job requirements. OR supports this commitment with an Affirmative Action Program, which is updated annually. The objectives of the Affirmative Action Program are to ensure that our team reflects the diversity of our local community. We fully support affirmative action to include women, ethnic minorities, veterans and persons with disabilities throughout our workforce. The OR Affirmative Action Program is available for review by all employees and is maintained in the Human Resources Department.