CPW Commission Coordinator Program Assistant II

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Consider joining the dedicated people of the Colorado Department of Natural Resources. Its our mission to manage and conserve Colorados natural resources for the benefit of people today and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. In addition to offering rewarding meaningful work we offer:

• Medical and Dental plans
• Strong flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and Roth 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 11 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program .

Our Mission is to perpetuate the wildlife resources of the state to provide a quality state parks system and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorados natural resources.

The Research Policy and Planning branch supports implementation of Colorado Parks and Wildlifes mission through formulating public policy and conducting research. The branch establishes and maintains close working relationships with local state federal and interstate governmental agencies private wildlife/park agencies constituent groups and other interested parties to facilitate their involvement in the development modification and implementation of the Divisions Strategic Plan and programs.

Description of Job

The position exists to provide administrative and technical support to the Parks and Wildlife Commission (PWC) and the Assistant Director for the Policy and Planning branch. The Commission is statutorily responsible for licensing requirements and for the promulgation of rules regulations and orders concerning parks and wildlife programs. The Commission meets 8-12 times per calendar year usually for two-day long meetings held in various locations throughout the state. These meetings are hybrid meetings providing access for both in-person and virtual attendees and this position works across CPW Sections and Units to provide information about commission meetings including planning logistics PWC agenda creation material distribution and coordination of meetings.

Coordination and facilitation of Commission Agendas and Meetings

Coordinates Commission meetings including managing the process for scheduling and developing draft and final agendas working with internal and external stakeholders to coordinate specific agenda item timing and communicating with staff commissioners and the public about meeting agendas and other logistics. This includes all associated documentation and website changes needed for meetings to run efficiently. Uses judgment to establish Commission meeting agendas based on correspondence with staff the Executive Management Team - including the Director of Colorado Parks and Wildlife - the Chair of the PWC and considers agenda item importance and timeliness to help determine agenda item placement (e.g. action items vs. information items; items needing to go through the rulemaking process etc.). Manages the process for requests to speak during a PWC meeting from members of the public; communicates with presenters on behalf of CPW leadership and the Commission. Determines appropriate venues for meetings negotiates and contracts for set up with hotel/meeting site for catering and equipment (e.g. microphones recording equipment etc.) needs. Assists CPW teams in the establishment of the Commissions annual calendar of public meetings and ensures meetings meet statutory requirements (e.g. hosting at least two meetings per year west of the continental divide) and ensuring dates do not conflict with major CPW events. This position also handles the arrangements and social events for meetings in coordination with Regional staff helps set up and take down meeting technology and assists staff through Zoom and Google Chat throughout meetings. Responsible for ensuring all Commission equipment and materials are brought to Commission meetings which includes towing the equipment trailer. This position also oversees and facilitates decision processes and voting during Commission meetings corresponding with the Chair and other Commissioners as well as CPWs Director and Policy team.

Operational and Financial Commission Cost-Center Management

The position functions independently when managing the cost center and overall operations for the PWC. This position serves as the point of contact for all Commission-related budget inquiries and budget related tasks and regularly works with Financial Services staff to process payments and ensure the Commission budget is managed appropriately. This position is responsible for the day-to-day financial and operational management of this cost center ensuring travel overall meeting costs supplies and other expenses do not exceed allocated budget in addition to ensuring that agency leadership is aware of issues and opportunities to facilitate timely and direct communication with Commission members. This position a pplies knowledge of CPW protocols and operations when resolving customer concerns requests for information and responding to constituents on behalf of the agency and/or Commission. Reviews processes and approves all Commissioner reimbursements. Determines and ensures validity of reimbursement requests and purchases and ensures compliance with State Fiscal Rules Division Administrative Directives and other directives (e.g. Out of State Travel). Ensures travel overall meeting costs supplies and other expenses do not exceed allocated budget. Identifies and contracts vendors for audio support catering venues etc. Manages financial data entry in CORE SARA and One Card credit cards. Creates and maintains accounting reports and files as needed.

Commission Executive Level Support

The position provides technical and executive level support functions to the Parks and Wildlife Commission. Establishes processes to keep the official Commission meeting records (record meetings take notes establish official minutes respond to Open Records requests etc.) based on statutory requirements for operation of Commission. Determines what actions taken by the Commission are official actions for purposes of inclusion in official meeting minutes. Track and delegate requests from the CPW Commission Directors Office staff and other constituents. Manages communication sent to the Commission including but not limited to: routing Commissioners CPW Director or other parties as appropriate to one another maintaining records of correspondence while also ensuring concerns are addressed appropriately and in a timely manner. Uses judgment to determine those matters which require responding quickly to requests; and determine if the issue is politically sensitive and needs immediate attention. Also responds on behalf of the Commission in writing via e-mail or memo Commission requirements in order to ensure the public understands proper protocol for getting issues before the Commission. Assists in developing and coordinating New Commissioner Orientation and onboarding processes - including iPad use and travel reimbursements - for new Commissioners as outlined in Administrative Directives. The Commission Coordinator works closely with the Assistant Director of the Policy and Planning Branch to develop guidelines work processes and procedures to facilitate efficient user-friendly easily accessible forms and information for the staff and commissioners as needed. This position disseminates information about Commission meetings policies and procedures and maintains updated information to commissioners and staff.

AD Executive Assistant Support

The individual in this role performs technical and executive assistant support functions for and regularly meets with the Assistant Director of the assigned branch. This role prepares a variety of documents including reports procedures and spreadsheets. Assists with other administrative tasks as needed.

Website Management & Other Duties as Assigned
This position is responsible for providing the information necessary to keep staff and constituents better informed about the development of policy and regulations by the Commission and how they are working to manage parks wildlife and outdoor recreation programs administered by the agency by developing and maintaining the Commission website and Google Drive. This position is also responsible for management of the public website including but not limited to monthly Commission webpages public notices of meetings etc. This is a critical element to the Commissions ability to keep the public informed pursuant to all Open Meetings requirements and involves direct communication with the public associated with any additional information. This position is also responsible for management of the Commissions Google drive information.
Other duties as assigned

Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights

Minimum Qualifications

At least five (5) years of professional work experience in an office support role at least one year MUST have included experience supporting policy regulations boards and commissions public involvement or planning work.

OR

Education and Experience:

A combination of related education and/or relevant experience in an office support role at least one year MUST have included experience supporting policy regulations boards and commissions public involvement or planning work equal to five (5) years.

Substitutions

• Appropriate education in business administration public administration program administration natural resource management biology ecology project management or other field of study related to the duties of this position may substitute for the required experience on a year-for-year basis but not the one year of specific experience.

Please note : The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. See Resume statements on the application will not be addition part-time work will be prorated.

Class Code: PROGRAM ASSISTANT II

Preferred Qualifications

• Current or former State experience relevant to this position.
• The preferred candidate will have substantial and recent experience in progressively responsible positions relating to organization management and direct support of a professional staff.
• The outstanding candidate will have high proficiency in Microsoft Office Suite products (Word Excel PowerPoint) Adobe and Google applications.
• The highly preferred candidate will also have excellent written oral interpersonal and team-related skills.
• High familiarity engaging different stakeholder groups and working with political appointees as well as the most effective ways (or methods) to do so.
• Strong ability to work independently and also contribute to a team.
• High familiarity with Commissions or Boards.
• Previous experience working in executive level management.

Required Competencies

• Strong written and oral communication skills including public speaking (or speaking in front of large audiences).
• Excellent organizational and time management skills with ability to manage multiple projects simultaneously.
• Strong interpersonal skills including the ability to communicate through multiple mediums (e.g. email phone website in person etc.).
• Exceptional customer service and ability to develop and maintain professional relationships.
• High attention to detail.
• Ability to work independently and take initiative by using critical thinking and problem-solving skills to identify solutions for customer or program challenges.
• Being reliable and punctual.
• Ability to perform under pressure meet deadlines and be adaptable to changing assignments.
• Experience with Microsoft Office and Google docs.

• Previous experience supporting executive level staff.

• Previous experience with travel planning.

Conditions of Employment

• State of Colorado residency is required at the time of application.
• Must possess and maintain a valid state of Colorado drivers license if operating a State vehicle.
• Travel is approximately 3 to 4 days/month (or every other month) all around the state of Colorado.
• Schedule is anticipated to be hybrid (3 days/week at work address and remainder working from home).
• Occasional evening and weekend work will be required.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).
• Pursuant to the DNR-120 Fleet and Driving Standards Administrative Directive any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid drivers license prior to driving any State-owned vehicle. To be compliant with the new fleet vehicle policy Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle

• Are required to operate a vehicle as part of the position

• Utilize a State fleet vehicle as a pool vehicle

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However if you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email () postmarked in US Mail or hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or faxed View phone number on drjobpro.com) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to ; contact the State Personnel Board for assistance at ; or refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at under Rules.

Supplemental Information

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of or all of the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes cover letters and other attachments are not considered as part of initial reviews therefore it is important to document in your application your education experience minimum qualifications and preferred qualifications as outlined in the job announcement .

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content writing ability spelling grammar and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• This recruitment may fill multiple vacancies at the same reporting level.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities. We are committed to increasing a Colorado for ALL of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a Colorado for ALL drives our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator at

ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation please contact our Benefits Specialist at at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information including medical documentation regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses e-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about including your rights and responsibilities.

TollFree Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

Required Experience:

IC