Office Assistant

Office Assistant

Our client is seeking a professional and service-oriented Office Assistant to support daily office operations in a fast-paced professional services environment. This role is highly visible and will serve as a key point of contact for employees, visitors, and vendors while ensuring the office remains organized, stocked, and operating efficiently. The ideal candidate is proactive, detail-oriented, and enjoys providing exceptional administrative and customer service support.

Responsibilities

• Welcome and assist guests, clients, and visitors while maintaining a professional front desk presence.
• Manage reception duties, including answering phones and directing inquiries appropriately.
• Receive, sort, distribute, and prepare incoming and outgoing mail and deliveries.
• Assist with processing and organizing paper documentation related to tax and administrative operations.
• Coordinate conference room setups and assist with meeting logistics.
• Manage catering and lunch orders for meetings and office events.
• Monitor inventory levels and order office, kitchen, and facility supplies as needed.
• Stock and maintain common areas, break rooms, and office supply stations.
• Support general office services and administrative projects as assigned.
• Ensure office spaces remain clean, organized, and operational throughout the workday.
• Frequent standing, walking, and movement throughout the office.
• Ability to perform onsite responsibilities in a professional office environment.

Qualifications

• High School Diploma, GED, or equivalent required.
• Minimum of one (1) year of experience in office services, facilities support, reception, administrative support, or a related role.
• Experience in a professional services, corporate, or client-facing environment is preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent verbal and written communication skills.
• Strong customer service mindset with a polished and professional demeanor.
• Ability to interact confidently with employees, clients, and vendors.
• Highly organized with strong attention to detail.
• Capable of managing multiple priorities in a fast-paced, deadline-driven environment.
• Adaptable and able to communicate effectively with diverse audiences.
• Self-motivated with the ability to work independently as well as collaboratively within a team.
• Reliable, proactive, and committed to maintaining a positive office experience for all employees and visitors.

This position is fully onsite and requires daily attendance at the San Francisco office. Candidates must be comfortable working in a dynamic environment that involves frequent movement throughout the office and hands-on support of daily operations.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.