Human Resources Coordinator

Application Deadline Sunday, July 26, 2026, at 5 p.m. P.T. Accepting Online Applications only through the City of Eugene Website Information on How to Apply About the Positions The City of Eugene’s Employee Resource Center (ERC) is hiring one regular Human Resources Coordinator and one Acting in Capacity or Limited Duration Human Resources Coordinator. The regular position is an ongoing budgeted role, and the other position is anticipated to last approximately twelve months as either a fully benefited Limited Duration role for external candidates or as an Acting in Capacity role for current City of Eugene employees. Join Our Team Do you enjoy challenges and working in a dynamic team environment? Do you want to make a difference to your City’s workforce? Are you passionate about your community? Then come join our team! We are a team that values authenticity, hard-work, and creating strong partnerships. As part of the ERC team, you will guide candidates through our recruitment process and ensure an exceptional customer experience. The next Human Resources Coordinator will work collaboratively with a variety of departments and divisions across the City of Eugene to strengthen best practices in recruitment, develop and maintain internal/external partnerships, and enhance customer experiences, while following compliance with a fair hiring and selection process. At the City of Eugene, we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging, constantly asking ourselves: What is our impact to our community and work groups? Classification Classification: Program Coordinator - Non Rep Salary Range Salary Range: $31.31 - $39.03 Hourly The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA). Department/Division Department/Division: Central Services / Employee Resource Center Union Representation Union Representation: Non-Represented, Non-exempt Work Location Work Location: City Hall; 500 West 4th Avenue, Eugene, OR 97401 Work Schedule Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM with flexibility per business need Benefits Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits. Bilingual Pay Benefit Bilingual Pay Benefit: This position qualifies for up to an additional 5% of base salary for bilingual pay. Please see Supplemental Information at the end of the posting for more information. Living & Working in Eugene Living & Working in Eugene: Information about living in Eugene, how the City of Eugene operates, and more can be found on our website. Candidates will have an opportunity to select which opportunity best fits their career goals when applying for this role. All positions are full‑time and include a competitive benefits package. About the Regular Position The regular position is an ongoing budgeted role. About the Limited Duration Position This Limited Duration position could last up to 12 months per business need. If you are a current limited duration City of Eugene employee, you will not have rights back to your previous position. Limited Duration employees are at‑will and do not have a probationary period. About the Acting in Capacity (AIC) Assignment (applies to current City of Eugene employees excluding limited duration employees) This AIC position could last up to 12 months per business need. At the end of the assignment, you will return to your regular position. You must meet the minimum qualifications for the AIC position. You must receive permission from your supervisor to apply. If you are on probation, it may impact supervisory approval to apply for this opportunity. If you are currently a member of a union, you will continue to be represented during this AIC position. Key Responsibilities and Duties Proactively support a wide variety of recruitment and selection activities by partnering with hiring managers and teams throughout the organization. Deliver courteous customer service and effectively work with the public, supervisors, and City employees representing various diverse backgrounds. Serve as a resource for supervisors and management throughout the organization seeking advice and guidance regarding general legal, contractual, policy and past practice aspects of recruitment and selection and other human resources issues. Apply expertise and consultation skills to structure and deliver effective hiring processes and identify creative recruitment strategies and outreach opportunities. Execute various paraprofessional duties that support the Employee Resource Center. Assist with research and reporting and develop and maintain databases and spreadsheets related to recruitment trends and employee information. Accurately verify, track, and update information for reporting, analysis, and classifications. Develop and maintain complex recordkeeping and tracking systems for recruitments, backgrounds, and other data as assigned. Assist with data analysis, processing, and administration. Review employee change requests for compliance with applicable policies and labor contracts. Support bargaining and/or grievance responses through data collection and reporting. Prepare and distribute various reports periodically and as requested. Effectively deliver engaging presentations and training. Consistently maintain confidentiality of employee and candidate information and records. Perform related and other duties as assigned. To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Coordinator, Non-Re presented Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position. Minimum Qualifications Experience Four years of progressively responsible clerical or administrative support experience, providing excellent customer service. The four years of experience must include two years of Human Resources experience or complementary experience in a field or program area focused on interpreting rules, regulations, policies and procedures as they apply to specific situations, and/or maintaining complex records and related databases. Experience working in an environment with access to confidential/ sensitive information preferred. Education High school diploma or G.E.D. equivalent. Associate or college coursework directly related to human resources, business administration, psychology, public administration, or a related field is preferred. Background Must pass a background check. The ideal candidate will possess the following Knowledge, Skills, Abilities Provide effective, respectful, and inclusive customer service at all times. Exercise tact and discretion in dealing with sensitive, complex, and confidential issues and situations. Model and integrate organizational competencies in all aspects of work with a focus on a respectful and inclusive work environment and building trust and confidence with all our internal and external customers. Flexibly manage multiple competing priorities and effectively partner with team members to accomplish a variety of initiatives. Develop strong working relationships with internal customers as well as external partners. Communicate effectively, both verbally and in writing, confidently, clearly, and professionally. Proficiently use existing tools and resources, including computers and related software applications, to complete day-to‑day work. Willingly apply their unique strengths and skill set in service to our customers and organization. Promote a respectful and inclusive environment by communicating courteously and effectively regardless of audience or communication platform. Proficiently use computers and related software applications, internet research tools, reporting applications, and various databases. Interpret applicable laws and research, explain, apply, and monitor the application of policies, procedures, contractual agreements, and Federal, State, and local laws, codes, and rules. May schedule and/or oversee the work activities of others, and/or provide training to support staff or temporary clerical employees or volunteers. Bilingual Pay Benefit This benefit compensates non-represented employees up to 5% of their base salary. To qualify for bilingual pay, the employee must demonstrate fluency in an eligible language and pass a language proficiency test that is administrated by the City’s Employee Resource Center division. Non-Represented Retirement Program Upon eligibility, the City will contribute an employee contribution of 6%, as well as the employer contribution, to a retirement program administered by the Oregon Public Employees’ Retirement System (PERS). In addition, the City will pay a 3% contribution to a deferred compensation program if the employee contributes at least 1%. From January 1, 2020, through December 31, 2034, most retirees may work for a PERS-participating employer for an unlimited number of hours while continuing to receive their pension benefit based on HB 2296. If you have questions about your specific situation, including any restrictions to hours, please refer to the PERS: Work After Retirement. What to Expect from our Selection Process Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete. Diversity, Equity, and Inclusion The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply. The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at View phone number on click.appcast.io. In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. NOTE: The City of Eugene does not participate in the E-Verify program; therefore, candidates requiring E-Verify for employment authorization will not be eligible for employment with the City. #J-18808-Ljbffr