Sr. Travel & Expense Analyst

Description

Position SummaryThe Travel & Expense Senior Analyst is responsible for the accurate, compliant, and efficient administration of the Company's Travel and Expense (T&E) program, utilizing Concur Travel and Expense integrated with SAP. This role serves as the primary subject matter expert for T&E policy interpretation, system configuration, audit and compliance controls, employee support, and vendor coordination, including acting as the primary liaison with the Company's Travel Management Company (TMC).The role partners closely with Accounts Payable, Procurement, Finance, Compliance, Treasury, IT, and the TMC to ensure seamless end to end processing, reporting, and continuous improvement of travel and expense operations.Key ResponsibilitiesTravel & Expense Program Administration
• Administer and support the Company's Concur Travel and Expense platform, including configuration, workflows, audit rules, and policy updates
• Ensure proper integration and data flow between Concur and SAP for expense posting, payments, and financial reporting
• Serve as the primary escalation point for complex or non standard T&E issues
• Maintain T&E procedures, job aids, and training materialsPolicy Compliance & Internal Controls
• Enforce compliance with Company T&E policy, IRS regulations, SOX controls, and audit requirements
• Perform detailed reviews of expense reports for accuracy, appropriateness, and policy adherence
• Identify trends, control gaps, or misuse and recommend enhancements to policies, system controls, or training
• Support internal and external audits related to T&E spendTravel Management Company (TMC) & Vendor Liaison
• Act as the primary point of contact with the Company's TMC
• Coordinate travel program updates, fare structures, service issues, and traveler support escalation
• Partner with Procurement on TMC contract reviews, renewals, and performance metrics
• Monitor service level performance and traveler feedbackEmployee & Stakeholder Support
• Provide guidance and training to employees and approvers on travel booking, expense submission, and policy interpretation
• Respond to employee inquiries regarding reimbursements, corporate card usage, and expense classifications
• Collaborate with department leaders to resolve recurring issues and improve user experienceReporting & Analytics
• Prepare and analyze T&E reports, including spend trends, policy exceptions, cost savings opportunities, and vendor performance
• Support Finance and leadership with ad hoc reporting and executive level insights
• Assist with budget monitoring and forecasting related to travel and expense spendContinuous Improvement & Projects
• Participate in system upgrades, enhancements, and new functionality related to Concur and SAP
• Lead or support process improvement initiatives to streamline workflows, reduce cycle times, and improve compliance
• Serve as a key contributor in T&E related projects, integrations, or policy rollouts

Skills

Concur, Accounts payable, Expense reimbursement, Sap, Accounting, Invoice processing, General ledger, Audit, compliance auditing

Top Skills Details

Concur,Accounts payable,Expense reimbursement,Sap,Accounting

Additional Skills & Qualifications

Required Qualifications
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience
• 5+ years of experience in Travel & Expense, Accounts Payable, or related finance operations
• Hands on experience with Concur Travel and Expense (required)
• Experience working with SAP and financial system integrations
• Strong understanding of expense policies, audit controls, and regulatory requirements
• High attention to detail with strong analytical and problem solving skillsPreferred Qualifications
• Experience acting as a primary liaison with a Travel Management Company (TMC)
• Experience supporting SOX controlled environments
• Advanced Excel and reporting skills
• Experience supporting global or multi entity organizationsKey Competencies
• Strong customer service orientation
• Clear and professional communication skills
• Ability to balance policy enforcement with practical business needs
• Independent judgment with appropriate escalation
• Continuous improvement mindset

Experience Level

Intermediate Level

Job Type & Location
This is a Contract to Hire position based out of Melbourne, FL.
Pay and Benefits
The pay range for this position is $35.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Melbourne,FL.
Application Deadline
This position is anticipated to close on Jun 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.