Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to join a manufacturing organization in North Carolina on a contract basis with the potential for a permanent role. This position plays an important role in keeping billing and accounting operations accurate, organized, and on schedule through invoice processing, payment application, and account reconciliation activities. The ideal candidate is comfortable working across receivables and payables, resolving account issues efficiently, and maintaining dependable financial records in a fast-paced environment.

Responsibilities:
• Create and distribute customer invoices promptly while ensuring billing information is complete and accurate.
• Examine pricing, shipment charges, tax details, payment terms, and quantities to confirm each invoice is correct before release.
• Record incoming payments, post cash receipts to the appropriate accounts, and maintain up-to-date customer balances.
• Track overdue accounts, communicate with customers regarding open items, and support collection efforts to reduce aging balances.
• Investigate billing questions, payment variances, and account discrepancies, then prepare necessary adjustments such as credit or debit memos.
• Process supplier invoices by matching them to purchasing and receiving documentation and entering approved transactions into the accounting system.
• Reconcile vendor statements, address supplier inquiries, and assist with payment processing and expense-related transactions.
• Support month-end and year-end accounting activities by preparing reconciliations, organizing records, and assisting with audit documentation.
• Identify opportunities to improve billing, collections, and invoice workflows while handling additional accounting and administrative duties as needed.• 3–5 years of experience in billing, accounts receivable, accounts payable, or a related accounting support role.
• Bachelor’s degree in Accounting, Finance, Business, or a closely related field is preferred.
• Working knowledge of core accounting practices, financial recordkeeping, and reconciliation processes.
• Proficiency with computerized billing or accounting systems and the ability to learn new financial tools quickly.
• Advanced Microsoft Excel skills, including formulas, lookup functions, PivotTables, and data review techniques.
• Strong analytical and problem-solving abilities with a high level of accuracy and attention to detail.
• Effective written and verbal communication skills with the ability to manage priorities independently.