Real Estate Legal Assistant

Job Overview At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients. The Legal Assistant is a multi-dimensional position drawing upon a variety of skills and competencies, best suited for an organized, self-starter who enjoys assuming responsibility and learning new things. The ideal candidate is a self‑motivated, highly organized professional with experience assisting attorneys with commercial real estate transactions, including acquisitions, dispositions, leasing, financing, and related matters. Primary Responsibilities Submit conflict checks, open new client matters and create new business memos as directed by attorneys Work with various court systems processing paperwork and e‑filings, running docket reports, and maintaining docket search charts Partner with the firm’s Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials Make redactions, conduct bates numbering, and compile document productions Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits Coordinate attorney calendars, set up meetings, conference calls, and make travel arrangements Manage all incoming and outgoing U.S., certified and Fed‑Ex mail per attorney request Welcome clients and greet visitors with a helpful, positive, and professional attitude Answer direct‑line phone calls in a professional manner and route as necessary Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed Skills & Competencies Ability to communicate professionally and interact effectively with all levels of personnel Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision Flexibility and ability to respond quickly and positively to shifting demands Ability to work under pressure to meet strict deadlines Qualifications Bachelor’s degree or equivalent relevant work experience Minimum of three years of experience as a legal assistant at a law firm, preferably in real estate (litigation and transactional) Familiarity with commercial real estate documents and terminology Proficiency in Windows‑based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook Exceptional computer skills with the ability to learn new software applications quickly Job Type: Full‑Time – 40 Hours/week FLSA Classification: Non‑Exempt Reports To: Human Resources Job Location: Princeton, NJ Salary Range: The estimated salary range for this position is $65,000 - $85,000. Actual salary determination is dependent on a variety of factors, some of which include experience, qualifications, and geographic location. In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender. #J-18808-Ljbffr