Senior Project Manager - Herbert Wertheim College of Medicine

Job Summary The Herbert Wertheim College of Medicine is currently seeking a Senior Project Manager to join our team of professionals. Duties Include Leads end-to-end project management for complex, cross-functional initiatives aligned with the strategic goals of the College of Medicine and affiliated partners, overseeing day-to-day project execution, task management, progress tracking, and team accountability to ensure milestones and deadlines are met. Develops and maintains comprehensive project plans, schedules, resources and budgets; ensures projects are delivered on time and within scope. Maintains and continuously optimizes Smartsheet solutions, including the creation and management of project plans, timelines, automations, and performance reports to monitor progress and key performance indicators. Provides strategic guidance and consults with senior leadership to align project outcomes with the long-term goals of the College of Medicine and its affiliated health system partners. Evaluates current processes to identify inefficiencies and recommends improvements to operations and enhances efficiency, including the development and refinement of project workflows and process, maps, SOPs and visual workflows using Lucidchart or similar tools to standardize operations. Communicates project status, issues and risks to relevant stakeholders, ensuring effective coordination with various departments to ensure timely task completion. Leads and oversees multiple concurrent projects across multiple departments, ensuring prioritization, coordination, and successful execution of deliverables. Prepares and maintains comprehensive project documentation, including project plans, status reports, progress documentation, and meeting minutes. Conducts regular reviews of project processes and proposes improvements, generating and presenting project performance reports to stakeholders with key metrics and improvement areas. Adheres to university policies and procedures. Provides leadership continuity by representing projects and initiatives in leadership forums and stakeholder meetings as needed. Oversees multiple concurrent projects across departments, monitoring performance, managing risks, and communicating status, issues, and key updates to stakeholders to ensure successful delivery. Performs other related duties as required. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications Bachelor's degree in a related field with four (4) years of project and/or management experience. Desired Qualifications Advanced experience with Smartsheet (or similar tools like Asana, Monday.com, or Jira) Experience working with or in medical schools, teaching hospitals, or health system affiliates Strong experience with workflow/process mapping tools like Lucidchart. Job Category Administrative Advertised Salary $65,000 - $70,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements Criminal Background Check Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affiant Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at View phone number on click.appcast.io or email View email address on click.appcast.io. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity. #J-18808-Ljbffr Florida International University