Technical Education Program Assistant - First Posting

Technical Education Program Assistant The Technical Education Program Assistant provides comprehensive administrative, operational, and student support services for the Technical Education Department. This position supports grant-funded initiatives, assists with student recruitment and retention, maintains program records and reporting systems, coordinates department activities and events, processes financial and administrative transactions, and contributes to the successful implementation of departmental goals. The Program Assistant works collaboratively with faculty, staff, students, and community partners to promote student success while ensuring compliance with institutional, grant, and regulatory requirements. Position Responsibilities & Duties: Student Services & Program Support Serve as an advisor for Technical Education students utilizing strengths-based case management practices to monitor student progress and connect students with available support services. Coordinate participant recruitment, onboarding, orientation, retention, and follow-up activities for Technical Education programs and grant-funded initiatives. Administrative Operations & Data Management Develop, maintain, and manage electronic and manual databases, student records, program documentation, and tracking systems for grants, assessments, and departmental reporting requirements. Prepare reports, correspondence, spreadsheets, financial documents, accounts payable transactions, and other administrative records while ensuring accuracy, confidentiality, and timely completion. Program Coordination and Community Engagement Coordinate workshops, conferences, meetings, internships, apprenticeships, career exploration activities, employer partnerships, and student placement efforts for Technical Education programs. Collaborate with the Welcome Center and other College departments on recruitment, retention, outreach activities, marketing materials, website updates, and student communications. Grant Administration and Reporting Track participant outcomes, internships, employment placement, assessments, and grant performance measures; prepare data summaries and periodic reports for the Technical Education Coordinator and Project Director. Assist with grant documentation, compliance activities, program evaluations, and preparation of internal and external reports to ensure grant objectives are achieved. Risk Management and Compliance Maintain confidential student, employee, and financial records in accordance with College policies and applicable federal, state, Tribal, and grant regulations. Ensure departmental records, reports, and financial documentation are accurate, complete, and submitted within required timelines. Support compliance with College policies, grant requirements, accreditation standards, and applicable regulatory requirements. Strategic Planning Contribute to departmental planning by collecting, organizing, and analyzing program data that supports continuous improvement and informed decision-making. Participate in the development of and support the college's strategic plans. Policy and Procedure Development and Implementation Assist in the implementation and continuous improvement of departmental procedures, administrative processes, and recordkeeping systems. Support the development and consistent application of departmental policies, procedures, and best practices. Position Type / Expected Hours of Work: This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00 AM through 4:30 PM. Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Bachelor's degree in a related field, or the ability to obtain one within one (1) year of hire. An equivalent combination of education, training, and relevant experience may be considered. Experience Two full-time years of grant budget experience and office experience with MS Office Suite Able to create Excel spreadsheets and charts, and Word documents. Knowledge of accounting/bookkeeping procedures. Certifications and Licenses A valid driver's license and ability to maintain eligibility for CMN's drivers list. Specific Skills Strong organizational and problem-solving skills. Excellent communication, research, and writing skills. Ability to work independently as well as collaboratively. Ability to maintain confidentiality. Concentrated attention to detail and deadlines. Ability to manage multiple projects, meet deadlines, and work with frequent interruptions. Clear evidence of sensitivity to the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of faculty, staff, and students. Ability to build internal and external partnerships. Personal Traits Dependability, Attendance, & Punctuality Communication Skills Customer Service to Staff, Students, Vendors, & Contractors Judgment, Decision-Making, and Problem Solving Innovation (Continuous Process Improvement) Attitude, Enthusiasm, & Cooperation Ability to Manage Change & Adaptability Reporting to this Position: No Direct Reports Physical Demands & Work Environment: Physical demands are classified as Sedentary - lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is expected. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performs teaching or instructing Functions: Frequently Exposure to office/class room environment: Frequently Exposure to shop or maintenance environment: Occasionally Tools & Equipment Used: Office equipment including copy, scan, print, and fax machines, computers, calculators, and telephones. APPLICATION PROCESS A complete application includes: Letter of Interest Current Resume Completed CMN application form (available under job opportunities at Copy of all college level transcripts (official transcripts required upon hired) Copy of valid WI driver license Proof of relevant certificates or training Proof of Tribal enrollment status Proof of honorable or general military discharge paperwork (if applicable) It is not the responsibility of CMN to notify applicants of missing documentation. Incomplete application packets will not be considered. Application materials can be mailed to: College Of Menominee Nation Attn: Human Resources P.O. Box 1179 Keshena, WI 54135 or Email to: View email address on click.appcast.io An online application is available at: NOTE: Posting closes on October 30th, 2026, at 4:30PM Pre-employment drug testing is part of the hiring process. EOE/MITW 82-10 College of Menominee Nation