Accounts Payable Supervisor

Job Description

We are seeking an experienced Accounts Payable Supervisor to oversee day-to-day accounts payable operations and support the accuracy, efficiency, and compliance of the organization’s financial processes.

This position is responsible for reviewing and processing accounts payable transactions, overseeing vendor records, supporting purchasing and reimbursement activities, and supervising accounts payable staff. The ideal candidate is highly organized, detail-oriented, comfortable working with multiple deadlines, and able to effectively support both internal teams and external vendors.

Key Responsibilities

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• Supervise and provide day-to-day oversight of Accounts Payable staff.
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• Review, approve, and process purchase requisitions, purchase orders, prepaid vouchers, travel forms, and other payment documentation.
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• Coordinate regular accounts payable check runs and review payments for accuracy prior to distribution.
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• Review financial records and supporting documentation related to accounts payable, payroll, taxes, and audits.
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• Oversee the setup and maintenance of vendor records, including W-9 documentation and reimbursement information.
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• Respond to questions and requests from employees, vendors, and other stakeholders via email and phone.
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• Review vendor statements and research outstanding or uncashed payments.
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• Coordinate voids, payment reissues, and related documentation when necessary.
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• Process capital invoices and purchasing card transactions.
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• Maintain accurate financial records, reports, and supporting documentation.
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• Research, interpret, and monitor applicable procurement requirements and guidelines to help ensure purchasing practices remain compliant.
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• Prepare and distribute annual Forms 1099 in accordance with IRS requirements and applicable state guidelines.
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• Assist with special projects and additional finance-related responsibilities as assigned.
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Qualifications

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• Associate degree in Accounting, Finance, Business, or a related field preferred.
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• Considerable experience in accounts payable, accounting operations, or a similar financial function.
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• Previous experience supervising or overseeing the work of others strongly preferred.
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• Education experience
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Knowledge & Skills

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• Strong knowledge of accounts payable practices, processes, and procedures.
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• Working knowledge of general accounting principles.
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• Strong attention to detail and ability to follow established financial procedures.
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• Ability to perform mathematical calculations accurately and efficiently.
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• Strong organizational and recordkeeping skills.
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• Ability to learn and work within specialized financial and business software systems.
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• Proficiency with standard office technology and software.
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• Strong written and verbal communication skills.
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• Ability to build effective working relationships with colleagues, vendors, and other stakeholders.
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• Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
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