Animal Services Administrative Assistant

Job Description Job Description Do you love animals? Techstaff has an immediate assignment available at the County Pet Resource Center! We expect this assignment to last 5 months with a possible extension. Monday - Friday 8:00 - 5:00.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

· Receiving the mail, opening, sorting, date-stamping, and delivering it to the proper recipients or placing it in the correct mailboxes.
· Confirming and signing daily cash, CC, and check deposits for 161 & 162.
· Respond to doorbell alerts and direct guests as appropriate. Acts as the first point of contact for visitors.
· Return postcards from USPS – Research address, contact citizen, update in Chameleon.
· Receive and check incoming packages against invoices or packing slips to ensure accuracy and completeness.
· Process Change of Address reports to ensure accurate and up-to-date records (Use USPS and other resources available).
· Fixing the Conflicting Customer-Provided Data Report in Chameleon. Verifying against the rabies certificate.
· The MidFlorida Armored Car company picks up the daily deposits each day. After they sign the manifest for each deposit, you have to make a copy and give it to the accounting clerk.
· Inventory the office supply cabinet, the admin breakroom supplies, and the admin area. Send items needing to be ordered to the storekeeper and the accounting clerk.
· Print daily calendars for the conference room and the training room.
· Keep the admin area clean and clutter-free.
· Put donations away in various locations.
· Assist storekeeper in putting away any large shipments.
· Assist with receiving deliveries in the back, such as food, litter, Grainger, etc.
· Processing the spay and neuter vouchers from USPS in Chameleon and mailing them back out to citizens.
· Create PRC Donation letters and give them to Director of PRC to sign. After they are signed, mail them out to the citizens.
· Update Chameleon Records
· Assist with filing of rabies certificates
· Weekly vehicle checks (gas, cleanliness, washing, etc.)
· Assist with corrections on spay/neuter vouchers
· Insert online and mail in Tags in envelopes and then put in mail
· Follow up (e mail or call) online Tag applications

Job Requirements
· Knowledge of English grammar, punctuation, and spelling.
· Ability to maintain and file records.
· Ability to proofread their own work.
· Ability to perform accurate computations and verification of data.
· Ability to follow oral and written instructions and the ability to work effectively with others.
· Knowledge of and ability to perform data processing, word processing, and other office equipment.
· Ability to type, prioritize work, and perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports.
· Ability to use a computer and related software.
Physical Requirements
· Position typically operates in a professional office environment.
· Requires an employee to be mostly sedentary.
· May require an incumbent to lift boxes to 30 pounds, open filing cabinets, and bend/stand as necessary.
Minimum Qualifications Required
· Graduation from high school or possession of a GED Certificate; AND
· Two (2) years of clerical experience; OR
· An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above.