7th/8th grade Attendance Secretary (10 month position)

Attendance Secretary Grades 7th and 8th

Position Title: Attendance Secretary grades 7th and 8th (10 Month Position)

Department/Building: Forestview Middle School

Reports to: Building Principal

Assignment: 2025-2026 School Year, Ongoing Hours: 8 per day, Monday through Friday, 218 Duty Days (7:30am-4:00pm)

Salary Range: $ 20.39 - $ 21.42 per hour (Based on education and experience; wages outlined in the Clerical-Secretarial Employees Contract located on district website)

Union: AFSCME FLSA: Non-Exempt

BENEFITS: Health, Dental, Vision, Life, LTD, PERA, 403b, Vacation & Sick/ESST

Position Purpose: Under the direct supervision of the principal or other administrator to provide clerical, secretarial and administrative assistance to school administrators at Forestview Middle School, conveying information regarding functions and procedure; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions:

• 5th and 6th grade attendance duties not limited to student notes, passes and record keeping.
• Skyward Student Management, handling and accounting for student absences.
• Supports door security and camera systems.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Responds to inquiries from students, parent and employees, providing information, facilitating communication among parties and/or providing direction.
• Assist visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Distribute incoming mail appropriately; sends outgoing mail.
• Supports for organizing conferences, open houses.
• Work with the building administration and assist with projects as needed.

Additional Duties: Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note: The above illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment: Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements: Limited travel to and from meetings may be required.

Knowledge, Skills, and Abilities:

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contracted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards: Works in standard office and school building environments.

Qualification Profile: Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from High School
• Some Shorthand or speed writing skills desirable.
• Some experience with office management preferred.

Application Procedure: Apply online