Inventory Management & Project Coordinator

Job Description

Job Description

Inventory Management & Project Coordinator Position Summary

The Inventory Management & Project Coordinator is responsible for managing and optimizing inventory supporting renewable generation assets, including solar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment.

Approximately 90% of the role focuses on inventory management, material control, procurement support, warehousing, and reporting. The remaining 10% supports project coordination for renewable operations, maintenance initiatives, and small-scale projects.

Essential Responsibilities Inventory Management | 90%

• Maintain accurate inventory records for spare parts, consumables, tools, and critical equipment.
• Process inventory transactions, including receipts, issues, transfers, adjustments, and returns, ensuring all movements are properly documented and traceable.
• Monitor inventory levels and establish reorder points to prevent material shortages.
• Coordinate the receipt, storage, distribution, and transfer of materials across renewable generation sites.
• Track serialized and high-value components for warranty and asset traceability.
• Oversee warehouse and site storage locations, ensuring materials are properly organized, labeled, secured, and maintained.
• Conduct site visits and cycle counts to validate physical inventory and storage practices.
• Partner with Supply Chain and Operations to identify inventory needs and support purchasing activities.
• Create and track purchase requisitions and purchase orders as needed.
• Monitor supplier deliveries and coordinate inventory availability with site personnel.
• Support vendor coordination, warranty claims, returns, and replacement components.
• Lead annual inventories and cycle audits, investigate discrepancies, and maintain audit-ready documentation.
• Prepare inventory reports and analyze data to identify opportunities to improve inventory accuracy, efficiency, and carrying costs.
• Develop and maintain inventory procedures, work instructions, and standardized practices across renewable generation sites.
• Recommend inventory optimization strategies that support operational reliability and reduce downtime.

Project Coordination | 10%

• Support Renewable Operations leadership with small-scale projects and operational initiatives.
• Track project schedules, milestones, action items, and deliverables.
• Maintain project documentation and records.
• Coordinate meetings, status updates, and communication among key stakeholders.

Qualifications

Education

• Associate degree in Business, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or a related field preferred.
• Equivalent combination of education and relevant experience may be considered.

Experience

• 2-3 years of experience in inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations.
• Experience working with ERP systems; SAP experience preferred.
• Experience supporting power generation, industrial maintenance, renewable energy, or utility operations preferred.
• Willing to travel to other locations up to 50% of the time. Travel expenses will be covered.

Knowledge, Skills & Abilities

• Strong knowledge of inventory control, material management, warehouse operations, and inventory auditing.
• Strong Microsoft Excel and reporting skills.
• Ability to analyze inventory data and identify process improvements.
• Strong organizational, documentation, and project-tracking skills.
• Effective communication and stakeholder coordination skills.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Familiarity with solar generation, BESS, substations, or renewable maintenance operations is preferred.

Job Type & Location

This is a Contract position based out of Wheatfield, IN.

Pay and Benefits

The pay range for this position is $22.00 - $25.69/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wheatfield,IN.

Application Deadline

This position is anticipated to close on Oct 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.