Human Resources Administrative Assistant (Part time)

HR Administrative Assistant

This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility.

The HR Administrative Assistant will provide administrative support to the Human Resources department, assisting with day to day duties to move the work forward.

Essential Functions:

• Process employee changes including changes to work location, adding or changing assignments, updating primary job roles, and handling compensation requests. Ensure accurate documentation and communication of these changes.

• Assist employees with resetting their passwords & troubleshooting for all HR systems and applications.

• Monitor the HR department's shared email Inboxes, ensuring timely resolution to all queries.

• Handle HR-related cases within Salesforce, ensuring proper documentation and resolution of employee inquiries, requests, or issues.

• Conduct annual MVR checks for employees and assist with random MVRs as required by company policy. Ensure compliance with driving requirements for employees in positions involving vehicle use.

• Assist Talent Acquisition team with setting up Hiring Events as needed as well as assisting with working the Hiring Events when needed.

• Assist with Employee Giving campaign ensuring accurate entry into the system and reporting of same.

• Processing bulk terminations, ensuring all relevant documentation is processed and employee records are updated in a timely and efficient manner.

• Track and monitor annual compliance training and certifications, ensuring employees complete required courses. Communicate upcoming deadlines and follow up as necessary.

• Provide support for employees with payroll and timekeeping systems, ensuring accurate reporting and resolution.

• Support auditing processes by maintaining organized records and providing necessary documentation for review.

• Perform various HR administrative tasks such as data entry, filing, generating reports, and supporting the HR department in day-to-day activities.

YMCA Leadership Competencies:

• Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Builds effective and supportive working relationships with them.

• Critical Thinking: Makes informed decisions based on logic, data, and sound judgment.

• Program Management: Ensures programs and project goals are met and intended impact occurs.

• Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively.

• Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better employee experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings.

• Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications, Knowledge, Skills & Abilities:

1. 1-2 years of experience in an administrative HR role.

2. Excellent written and verbal communication skills.

3. Strong organizational skills; detail oriented and the ability to multitask.

4. Must be able to maintain confidentiality of highly sensitive information.

5. Proficiency in Microsoft Office Suite.

6. Knowledge of HR software and tools is a plus (e.g., HRIS systems, Time & Attendance).

Work Schedule:

The schedule for this part-time position may require early morning, afternoon, evening responsibilities depending on the business need (20 - 25 hours per week).

Work Environment and Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

1. Ability to sit for prolonged periods of time.

2. Ability to utilize keyboard and other office equipment repetitively.

3. Ability to view/enter data for extended periods of time.

The YMCA of Memphis & the Mid-South aims to provide quality and safe youth programs for all. We are committed to making a continuous effort to prevent the abuse of children: verbally, physically, emotionally and sexually. All allegations or suspicions of child abuse are taken seriously and will be reported to the State for investigation with full cooperation from the YMCA of Memphis & the Mid-South.