Senior Human Resources Assistant

Definition Organizes and performs duties related to the preparation and processing of a wide variety of employment transactions related to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees. May act as a lead person over a small clerical unit. Typical Duties Depending on assignment, duties may include the following: Organizes and performs duties related to the preparation and processing of employment transactions involving employee appointments, assignments, reinstatements, transfers, salary allocations, salary differentials, employee health benefits eligibility and selection, new positions, position changes, bilingual position requests, leaves of absences, promotions, demotions, dismissals, layoffs, resignations, performance evaluations, and/or recruitment, examination, and certification matters. Contacts the public, insurance agencies or carriers, insurance brokers, employees, prospective employees, retirees, administrators, supervisors, and other district staff to obtain or impart information pertaining to recruitment, examination, selection, salary allocation, salary differentials, employee health benefits, and/or assignment of academic, classified and/or unclassified employees. Applies interpretations of collective bargaining agreements as well as the rules and regulations of the Personnel Commission and the Board of Trustees to the daily processing of employment-related transactions. Answers inquiries regarding policies and procedures of the Board of Trustees, the Personnel Commission, and collective bargaining agreements in relation to examinations, selection, assignments, salary allocation, employee health benefits, and other employment-related transactions. Provides information to employees and retirees regarding insurance plans offered, enrollment procedures, employee/retiree eligibility, conversion privileges, claims, and service complaints. Compiles and prepares correspondence, bulletins, and reports pertaining to areas such as selection, staffing, assignments, provisional employees, status of examinations, eligibility lists, and employee health benefits. Troubleshoots problems related to recruitment, examination, selection, assignments, salary allocation, degree and certificate differentials, reclassification, employee health benefits, and other employment-related transactions and assists in resolving problems within established rules and policies. Effectively utilizes computer information systems and office software application to process employment-related transactions. Interprets coded and other information on information systems screens and related records in order to obtain and verify requested employee and applicant information. Determines salary schedule column and step placement for new academic employees and when salary columnar advancement requirements for academic employees have been met. Reviews applications and verifies licenses, credentials, transcripts, coursework, program units, and degrees to determine if applicants meet minimum entrance qualifications for academic, classified and/or unclassified positions. Evaluates applications from academic employees for the purpose of awarding salary points credits for courses taken at accredited or non-accredited institutions, for private instruction, and for military training, as well as determining salary allocation and advancement on the master salary schedule. Sets up examination schedules and notifies candidates. Contacts job applicants for employment interviews. Assembles written tests according to detailed instructions. Administers objectively scored examinations and assists in administering the more complex examinations, including performance tests. Scores examinations, computes scores, and posts scores to applicants’ and candidates records. Arranges for representatives from public agencies, private firms, and civic groups to serve as raters on examination panels. Makes physical arrangements for examination rooms and is responsible for obtaining and assembling necessary supplies and equipment. Assists in the development of new recruitment sources through contact with a variety of public, private, and community organizations. Assists in the preparation and mailing of annual enrollment materials and announcements. Evaluates faculty employees for eligibility to meet new qualifications for academic positions. Evaluates instructors’ preparations to teach minor subjects and prepares credential permits. Processes new hires, including obtaining and scanning necessary employment documents, verifying citizenship status, and providing general employment, campus and/or District information. Reviews various employment-related transactions for compliance with rules and regulations. Audits assignment requests of classified employees for completeness, accuracy and consistency with Personnel Commission Laws and Rules and related policies and procedures. Conducts post audit of assignment orders against approved requests for assignment to identify changes and discrepancies. Provides technical support to District staff on issues of employee assignments or employee health benefits. Obtains certification of eligibles for classified position vacancies. Computes seniority and veterans’ credits for employment lists, and makes other arithmetical computations. Codes and inputs assignment data into the human resources/payroll information system. Codes and inputs evaluation summaries of candidates’ qualification into computer system. Codes and inputs health benefit data into an insurance agency/carrier computer information system. Provides information regarding District employees for the purpose of employment verification and credit reference in accordance with prescribed procedures. Prepares and distributes employment opportunities announcements. Inputs and distributes Human Resources guides. Maintains examination files, records, and materials to assure compliance with statutory and procedural requirements. Maintains employee health benefits enrollment, eligibility, and payment files. Oversees and participates in the maintenance of applicants files for academic positions and in the preparation of applicant folders. Oversees and participates in the maintenance and scanning of central personnel records and files of the District, including live scan records, provisional and temporary assignments, disciplinary actions, grievances, unemployment requests, conviction records, and employment packets. Trains and provides work direction to clerical employees in the unit. May post employment opportunities announcements on social media networks such as LinkedIn and Facebook. Performs related duties as assigned. Distinguishing Characteristics A Senior Human Resources Assistant organizes and performs duties related to the preparation and processing of a wide variety of employment transactions related to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees. May act as a lead person over a small clerical unit. Incumbents in this classification apply a working knowledge of the rules, regulations, policies, and procedures of the Board of Trustees and Personnel Commission as well as applicable provisions of the collective bargaining agreements. A Senior Human Resources Technician supervises, plans, coordinates, and participates in the work of a clerical unit involved in the preparation and processing of a wide variety of employment transactions related to recruitment, selection, examination, compensation, employee health benefits, and/or assignment of academic, classified, and/or unclassified employees. A Human Resources Assistant performs specialized clerical duties related to the processing of a wide variety of employment transactions related to recruitment, selection, certification, assignment, hire processing, compensation, and other related areas. Incumbents in this classification apply a working knowledge of the rules, regulations, policies, and procedures of the Board of Trustees and Personnel Commission as well as applicable provisions of the collective bargaining agreements. Supervision General supervision is received from a classified supervisor or administrator. Work direction may be exercised over Human Resources Assistants and clerical employees. Class Qualifications Knowledge of: Office practices and procedures Personnel Commission Laws and Rules, Board of Trustees Rules, District’s collective bargaining agreement provisions, and Education Code Sections pertinent to recruitment, examination, compensation, employee assignments, and/or employee health benefits Various classes of positions and entrance qualifications of the District Minimum eligibility qualifications for faculty positions Reporting and processing procedures for various employment-related documents Basic merit system and affirmative actions principles and procedures Organizational structure and key staff of the District Customer service techniques for public contact in person, on the telephone, and in written communication Report, memorandum, and letter formats Correct use of business English, punctuation, spelling, and grammar Recordkeeping procedures Capabilities of computer systems, hardware, and software used in assigned area Skill in: Use of computer and standard office equipment Ability to: Organize and perform duties related to the preparation and processing of a wide variety of employment-related transactions Understand, interpret, and apply Board of Trustees Rules, Personnel Commission Laws and Rules, Human Resources Guides, Education Code Sections, and collective bargaining agreements pertinent to the assigned area Train others in the work of the assigned area Provide technical assistance to others Prepare clear and comprehensive reports and correspondence Critically review source data and detect and correct errors Code, input, and retrieve data from a computerized information system Make arithmetical computations and assemble statistical data Apply a code system Effectively use computer equipment and software in the performance of duties Work independently Communicate clearly and concisely, both verbally and in writing Keep accurate and detailed records Meet, interview, and inform the public and employees regarding complex employment-related matters Work under pressure of periodic deadlines and frequent interruptions Keep information confidential Deal tactfully and effectively with a diverse pool of employees and the public Learn specialized software applications and systems used in assigned area Entrance Qualifications Education and Experience: A. Graduation from high school or its equivalent AND two years of full-time, paid clerical experience in a human resources related area. A certificate of completion or its equivalent from a recognized college or university in a human resources related subject may be substituted for one year of the required experience. OR B. Graduation from high school or its equivalent AND one year of full-time, paid clerical experience as a Human Resources Assistant with the Los Angeles Community College District. Special: A valid Class “C” California driver’s license may be required for some positions. Travel to locations throughout the District may be required. Benefits Medical and dental insurance and vision care plans are provided for employees and their dependents. A $50,000 life insurance policy is provided free of charge for each employee. New employees receive 12 full-pay days and 88 half-pay days of illness leave. 19 paid holidays per year. Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days. Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty. Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security. Employee Assistance Program Selection Process The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview. Reasonable Accommodations Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class. In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time. #J-18808-Ljbffr Los Angeles Community College District