Academic Research Coordinator - St. Rita's Graduate Medical Education Center

Summary of Primary Function

The Academic Research Coordinator (ARC) manages the daily operations of GME-related research projects, ensuring compliance with regulatory standards and alignment with academic objectives. This role serves as the central liaison among investigators, residents, GME leadership, and the IRB, facilitating communication, documentation, and project execution. The ARC provides guidance on research processes, including compliance, grants, and study coordination, while maintaining quality and timeliness. Success in this role requires strong project management and clinical research expertise, supporting multiple specialties and advancing the academic environment.

Essential Job Functions

• Guide researchers through the IRB process, ethics board, and regulatory paperwork to ensure institutional regulatory requirement compliance.

• Assists in the research protocol development for the recruitment, instruction, coordination, and relationship building of study subjects and/or volunteers, provide guidance and instruction to develop and meet the goals of the study.

• Collaborates with Simulation Director, DIO, and DGME to prepare a categorized budget and justification. Confirms accuracy and completeness of budgeted costs.

• Plans and coordinates regular IRB reviews/reports and scholarly activity and research update meetings.

• Monitors, develops, and maintains records and progress of research activities and prepares periodic or ad hoc reports as required by investigators, administrators, funding agencies, and/or regulatory bodies.

• Attends investigator meetings as required or requested by the GME leadership.

• Supervises and coordinates the provision of support services to investigators and researchers.

• Plans and coordinates the initiation of research study protocol, and the establishment of operating policies and procedures.

• Identifies and reports issues that may affect the accuracy and quality of study design and implementation to meet study goals.

• Guide researcher with abstracts and data collections from research study and assist in designing forms/database to comply with study protocols.

• Aids in establishing eligibility protocols using specific inclusion and exclusion criteria

• Grant/Award acceptance; reviews and develops a familiarity with the contract or award terms and conditions. Works with GME leadership to assure that the study follows all terms and conditions, including but not limited to education, IRB approval, conflict of interest disclosure, health and safety protections, and financial terms or conditions.

Employment Qualifications

Required Minimum Education:

Bachelor’s Degree

Specialty/Major

Scientific, health related, education, or business administration program

Preferred Education

Master’s Degree

Specialty/Major

Master’s Degree or PhD

Minimum Qualifications

Minimum Years and Type of Experience

Other Knowledge, Skills and Abilities Required

Clinical research experience. Strong knowledge of research regulations, community-based research principles, and process improvement methodologies (e.g. Lean). Excellent organizational, communication, and interpersonal skills. Ability to manage multiple priorities in a deadline-driven environment. Proficiency in Microsoft Office and data systems with the ability to quickly learn new technologies. Knowledge of IRB, HIPAA, and grant administration. Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify their manager if they are threatened with exclusion or becomes excluded from any federally funded program.

Other Knowledge, Skills and Abilities Preferred

Project management, proactively identify and solve problems, professional demeanor and strong communication skills, work independently and in team environment, strong interpersonal, customer service, and multi-tasking skills. Agile mindset with attention to detail and follow-through. Ability to manage competing priorities and meet deadlines.

As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)

• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts

• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders

• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email View email address on click.appcast.io . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at View email address on click.appcast.io