Associate Accounting Analyst

Job Description and Duties

Cost recovery billing unit is a special team in accounting office of DTSC. We not only analyze and reconcile data but also coordinate with project managers and attorneys in seeking reimbursements from responsible parties who contaminated environment. Come join us today!

As an Associate Accounting Analyst you will have the opportunity to:

• Analyze and track requests for site closeout, refund of advances, and cost adjustment including, but not limited to time sheet corrections, settlements, judgments, and disputes for accurate invoicing and billing
• Perform duties associated with data maintenance in the Cost Recovery Management System (CRMS) and the Financial Information System for California (FI$Cal) to invoice billable parties for costs incurred by DTSC for services rendered under the Departments Brownfields and Environmental Restoration (Cleanups), Enforcement and Emergency Response Programs
• Conduct pre-billing analysis consisting of research, development, monitoring, and resolution of unbilled and billed costs to identify projects for quarterly invoicing and projects that require additional research before invoicing
• Analyze, prepare, and submit transmittal letters for required adjustments or corrections to Accounting to ensure receivables are accurately reported in the California State Accounting & Reporting System and match the transactions in CRMS
• Follow-up unbilled costs in CRMS with program liaisons, research, reconcile, coordinate, and update CRMS as required to invoice
• Assist program liaisons with CRMS account and activity analysis, reporting (CRMS reports such as Summary by Activity, ad-hoc reports), and documentation required for program management to request necessary adjustments to Office of Legal Affairs or Collections and Resolutions Unit

Desirable Qualifications We Look For:

• Customer Service Experience
• Program Coordination Experience
• Legal Coordination Experience
• Contract Experience
• Research Experience
• Analysis Experience

You will find additional information about the job in the .

Working Conditions

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click here .

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for visa sponsorship by the start date of employment. The Department of Toxic Substances Control does not participate in E-Verify for employment authorization purposes.

A hybrid schedule may be available for this position.

Click the link below for a special message from Director Katie Butler on DTSC’s culture:

Special Requirements

This position has been reposted. If you have previously applied for JC-517084 your application will NOT be considered. Therefore, you must apply to JC-526369 to be considered.

Benefits

Benefit information can be found on the website and the CalPERS website.

Additional Application Instructions

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information may experience delayed processing times and your eligibility for this position may be impacted.

Electronic applications submitted through your CalCareer Account are highly recommended . If you are unable to apply electronically through your CalCareer account, please mail a completed and signed STD. 678 and application package to the mailing address provided above in the “Application Instructions” section. Applications must be postmarked on or before the final filing date.

For mail-in or drop-off applications, please include JC# 529369 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application.

Pending Budget Approval - DTSC will obtain all necessary approvals prior to extending a job offer.

Applicants who completed their education outside the United States (with foreign degree/ transcripts) must obtain and submit verification of United States course/degree equivalency.

Foreign education credential evaluation services can be found .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.