Senior Accounting Specialist - AP- Finance Dept.

Job Posting

The City of Port St. Lucie is an equal opportunity employer. Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE.

The focus of this position is entry level, professional accounting work covering certain phases of financial, accounting, and administrative management, control, and analysis. Work is performed under the close direction of a higher-level accountant or manager. Facilitates the development of public trust and confidence in the City.

The starting hourly rate for this position is $28.44 - $32.71 depending on qualifications. This position is considered an "Essential Position" for the purpose of Emergency Management. Emergency duties will be assigned as needed. This position requires 24 hours a day, 7 days per week availability during City of Port St Lucie emergencies, as determined by City Administrators, Emergency Manager or City Officials.

Essential Duties

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision, and values of the City of Port St. Lucie and the Department at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Assist in the preparation, analysis, and reconciliation of a variety of financial reports/statements.
• Research payment status upon request.
• Responsible for processing invoice imports utilizing Microsoft Excel, Microsoft Word, and the City's ERP (Enterprise Resource Planning) Software.
• Input outgoing Simplifile, payroll, and other various wire/ACH entries into City's ERP.
• Pulls required documentation and/or reports for auditors as needed.
• Responsible for following internal controls to ensure the accuracy of financial systems, including but not limited to payroll, payables, receivables, cash handling, pensions, and financial reporting.
• Responsible for reviewing, approving, and processing request for check, contract, and purchase order receiving payments.
• May serve as back-up in other locations of the department to cover staff shortages.
• Evaluates, recommends, and establishes policies and procedures to continuously improve operations, decrease turn-around times, and streamline processes to provide quality customer service.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Graduation from an accredited college or university with an associate's degree in accounting, finance, or in a related field is required. One (1) year of accounting, finance, banking, auditing, or related experience required, preferably in government.

A comparable amount of training, education or experience may be substituted for the minimum qualifications.

Skill and proficiency in Microsoft Suite, particularly Word and Excel including, but not limited to, the ability to sort, manipulate, and configure data.

Ability to establish and maintain effective working relationships with employees, vendors, and the public.

Ability to analyze a variety of administrative problems and to make sound recommendations.

High level of interpersonal skills to handle sensitive and confidential situations.

Attention to detail in composing, data entry, and proofing materials, establishing priorities, and meeting deadlines.

Ability to conduct research, analyze, interpret, and report findings.

Ability to focus on the positive in every situation.

Ability to model respect for individuals, teams, and the organization.

Ability to stay centered when challenged.

Ability to work independently under time constraints.

Ability to communicate effectively in writing and orally.

Ability to work under pressure and meet deadlines.

Ability to follow through with assigned tasks.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. The office environment is fast paced.

Documentation Requirements

Please Read Carefully Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.

ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT. THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:

1. Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
2. A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

*Approved Credential Evaluation Agencies: Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:

• An accredited four-year college or university in the United States, OR
• A current member of the National Association of Credential Evaluation Services (NACES), OR
• A current member of the Association of International Credential Evaluators (AICE), OR
• A recognized Professional Organization

For an additional list of approved credential evaluation agencies, visit the Florida Department of Education It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified. Applicants, including City of Port Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application. It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.

Benefits

12 paid holidays per year Vacation Leave: 1-3 years- 10 days 4-9 years- 15 days 10-19 years- 20 days 20+ years- 25 days PT employees accrue depending on hours worked Personal Days : 2 days for non-exempt employees per year 3 days for exempt employees per year Sick Time: FT employees accrue 8 hours per month PT employees accrue 4 hours per month Retirement Plan: The City contributes an amount equal to 11.4% of an eligible employee's biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%. 457 Deferred Compensation Plan and Roth IRA $50,000 Basic Term Life Insurance $50,000 Accidental Death & Dismemberment Insurance Short-Term and Long-Term Disability Health, Vision and Dental Insurance Optional Benefits: Tuition Reimbursement Flexible Spending Account Wellness Program Health Reimbursement Account Employee Assistance Plan Supplemental