School Registrar

OverviewThe individual in this year‑round full‑time position maintains student academic records and ensures that all enrollment, registration, and education verification tasks are completed according to established procedures. The registrar also provides administrative support services to the School Counseling office and Thornton Academy as a whole.AccountabilityThe individual reports to the Director of School Operations.Job RequirementsExcellent communication skills (both written and verbal)Adherence to strict standards of confidentiality regarding all information for students and staffStrong organizational skills and attention to detailExperience with Microsoft Office (Word, Excel, PowerPoint) or similar applicationsWillingness and capacity to learn new related skillsAbility to multitask, prioritize, meet deadlines, and work under pressureAbility to both take initiative and work independently, and collaborate as a vital team memberDemonstrate a strong work ethic, and maintain a positive, friendly, customer service‑oriented attitudeExperience with PowerSchool or similar student information system ideal, but not requiredPerformance ResponsibilitiesCreating and maintaining student records, both electronic and hard‑copy filesEnsuring that all academic records are current and accurateSubmitting state‑required data as scheduledEntering all changes to student information, including schedule changes and course adjustmentsVerifying and making changes to transcripts/historical grades as appropriateMaintaining office hours to provide walk‑in, telephone, and electronic services for enrollment and registration of students at all grade levelsProviding accurate information regarding various methods of enrollmentOverseeing the maintenance and integrity of student academic records, including auditing report cards and transcriptsProcessing requests for dissemination of Thornton Academy transcripts and official recordsCoordinating new student intakeCompleting ongoing evaluation of all incoming transcripts, both domestic and internationalConsulting and collaborating with others as needed (e.g., ELL teachers, admission personnel, international school counselors)Coordinating with campus offices/departments as appropriate (e.g., Special Education, Student Services, School Counseling, Admissions)Providing PowerSchool support for faculty and staff as neededCompleting other tasks, learning new functions, and providing reinforcement and/or support in other offices as needed and assigned by administration to ensure smooth institutional operation and support the mission of the schoolRequired Application ProcessSchool application form for Non‑Instructional Staff (available at of interestTranscript of any college courseworkDocumentation of current CHRC certificationList of three professional references including contact informationSubmission InstructionsAll materials should be submitted electronically to Lisa Estabrook. Please note "Application: School Registrar" in the Subject line. Applications will be accepted until a suitable candidate is found.If electronic submission is not possible, materials may be mailed to: Lisa Estabrook, Thornton Academy, 438 Main Street, Saco, ME 04072.Equal OpportunityThe Thornton Academy Board of Trustees has adopted a non‑discrimination policy. Thornton Academy considers all applicants without regard to race, age, color, ancestry or national origin, religion, gender, gender identification, sexual orientation, physical or mental disability, marital, veteran, or any other legally protected status.#J-18808-Ljbffr