Administrative Assistant Reception

Job Description

Job Description

The Administrative Assistant Reception role provides professional front-desk coverage and administrative support for clients and customers, vendors and service providers, and the general public. Reporting to the Department Director and Operations Manager, this position supports scheduling and calendars, document preparation, office coordination, and data and records management while helping ensure smooth daily office operations.

Responsibilities Manage front desk reception and visitor check-in. Handle phone calls and provide professional telephone support. Schedule appointments and coordinate calendars. Manage email correspondence and routine communications. Perform accurate data entry and maintain records. Prepare documents and provide meeting support. Monitor office supplies and support general office coordination. Distribute incoming and outgoing mail.

Preferred Qualifications 3+ years of experience in administrative support. High school diploma or equivalent. Proficiency with Microsoft Office. Experience with data entry and records management. Professional telephone etiquette and customer service skills. Strong written communication, organization, and multitasking abilities.

Growth opportunities may include advancement to Senior Administrative Assistant, Office Manager, Executive Assistant, or expanded departmental support.