Student Services Coordinator

Details Open Date 08/03/2026 Requisition Number PRN45796B Job Title Graduate Student Coord II Working Title Graduate Student Coord II Career Progression Track E Track Level FLSA Code Professional Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Monday – Friday 8am – 5pm during initial 6 months. After 6 months subject to review with possibility of one remote work day per week. VP Area Academic Affairs Department 00065 - Elect & Computer Engineering Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 45,450 to 50,000 Close Date 10/30/2026 Priority Review Date (Note - Posting may close at any time) Job Summary With moderate institutional and departmental knowledge, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress. This position will assist the University in promoting a climate of respect that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs. Responsibilities Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, graduation tracking. Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Duties include sub-committee participation. Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate. May participate in search committees for new hires in department, including both staff and faculty roles. Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc. Advises on graduate committee development. May assign course-work for specific program of study. Provides curriculum feedback at the program level. May submit department curriculum changes to university-wide curriculum tracking. Power user for University-wide application review platforms. Coordinate and organize admission portfolios for graduate committees. Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes. Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program. Participates in events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events. With increased institutional knowledge, acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Minimum Qualifications Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience). 2 years’ of related experience. Demonstrated human relations and effective communication skills Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page . Online reports may be submitted at ** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period. #J-18808-Ljbffr