Registrar & PEIMS Coordinator (Secondary-Middle and High)

POSITION TITLE : Registrar & PEIMS Coordinator
CAMPUS/DEPT : Campus
SUPERVISOR : Principal/Designee
SUPERVISES : N/A
STATUS & SALARY/FUNDING : Full-Time, Exempt, 12 Month Calendar
[ ] 100% funded by Federal Grants
[ ] 50% funded by Federal Grants
Positions 100% funded by federal grants are conditioned on the availability of full funding, and positions 50% funded by federal grants are partially conditioned on the availability of funding. Grant Program Assigned:_________________
POSITION SUMMARY
The Registrar & PEIMS Coordinator is responsible for the daily campus registration, enrollment, and attendance of all students, maintaining accurate student records, and coordinating the collection, compliance, and reporting of the district's PEIMS (Public Education Information Management System) data. These records include, but are not limited to, intent to return records, enrollment records, attendance records, immunization records, grades, transfer information, and records requests. This position will work closely with other departments/positions (e.g. special education, academic counselor, campus compliance, and district administration) to ensure accurate state and federal reporting and funding.
KEY RESPONSIBILITIES AND DUTIES
Registrar

• Manage the registration and enrollment process for new students and existing students.
• Input and maintain accurate student data, school records and cumulative folders.
• Maintain confidentiality surrounding student records and information.
• Assist students and parents with questions regarding registration and enrollment.
• Enter and maintain accurate graduation information including but not limited to diplomas, transcripts, and GPAs for graduates.
• Collaborate with appropriate departments to ensure accuracy and adherence to regulations including but not limited to admissions, registration, withdrawal, dropout recovery, guardianship, special education, and transfers.
• Assist the academic counselor with master schedules as needed.
• Assist the academic counselor with compiling, maintaining, and distributing accurate GPAs and senior ranks.
  PEIMS
• Perform completion of PEIMS submissions related to student records maintenance for attendance, class scheduling, grade reporting, transcripts, demographic data, school calendars, and other data linked to automated student records.
• Ensure compliance with established plans, policies, and procedures as related to PEIMS.
• Plan, execute, and manage a continuing training and information dissemination program to enable administrators and teachers to effectively carry out organizational procedures respective to student records and PEIMS reporting.
• Ensure that timelines and schedules are met so that data is reported in accordance with state and federal deadlines.
• Implement data quality improvement strategies, working within cross-functional teams including technical and business professionals.
• Support staff with data management.
• Timely submit PEIMS data in TEA's prescribed format to Education Service Center (ESC) for processing.
• Compile, maintain, and file all reports, records, and other documents required for PEIMS submissions and/or audits.
• Implement policies established by state law, State Board of Education, and/or the PVA's board in areas of information technology and management, related to PEIMS.
• Run and edit reports, and provide verification checks on data to ensure accuracy of campus and district information.
• Distribute edits and reports to appropriate staff for analysis, verification, and correction.
• Comply with all standards for Texas and federal attendance accounting laws and procedures outlined in the Texas Student Attendance Accounting Handbook.
• Attend ESC's scheduled training sessions related to assigned areas including but not limited to PEIMS reporting, Student Attendance Accounting, Registrations & Enrollment, and Student Data Management.
  Professional Expectations
• Maintain and improve professional competence.
• Participate in district staff development as needed.
• Attend staff meetings and serve on staff committees as needed.
• Maintain a professional relationship with colleagues.
• Establish and maintain open lines of communication with students, parents, and community members.
• Maintain regular attendance.
• Perform other job-related duties as assigned.
  QUALIFICATIONS
• Minimum of a Bachelor's degree from an accredited college or university.
• Minimum of 2 years experience as a Registrar, Admissions Counselor, and/or PEIMS Coordinator.
• Experience in a public school district or charter, education service center, institution of higher education, or other educational setting preferred.
• Experience working with a wide range of populations: personnel, students, parents, and other stakeholders.
  OTHER POSITION REQUIREMENTS
• Ability to adjust the eye to bring an object into focus; judge distance (close and distant); reach with arms extended and use hands to manipulate the keyboard, smart board and other classroom technology.
• Ability to lift/carry up to 25 pounds, including but not limited to: books, paper and office materials/supplies.
• This position requires frequent standing, walking, sitting, bending, kneeling and/or the ability to be mobile.
• This position may require prolonged or irregular hours.
• Maintain emotional control under stress.
• Ability to travel throughout the district and city as needed by means of personal/private or public transportation in compliance with the state's department of motor vehicle and/or public transportation laws.
• Ability to communicate effectively in English both written and oral forms with all levels of management, both internal and external to the district.
  EXPECTED KNOWLEDGE, SKILLS AND ABILITIES
• Ability to build and sustain positive, collaborative relationships both internally and externally
• Knowledge of statutory and regulatory requirements in area of responsibility
• Ability to interpret laws, rules, and policies
• Ability to plan and present information to a variety of audiences
• Ability to facilitate various size groups using facilitative leadership skills
• Skills in written and oral communication (English), planning, and organization
• Knowledge of current trends, methods, research, and technology in area of responsibility
• In-depth knowledge of assigned program and service area
• Ability to collect, analyze and interpret data
  ACKNOWLEDGEMENT
  I have carefully read and understand the contents of this position description. I understand the responsibilities, requirements and duties expected of me. I understand that this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the position. While this list is intended to be an accurate reflection of the current position, the employer reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed as directed by the employer. I understand that I may be required to work overtime, different shifts or hours outside the normally defined workday or workweek. I also understand that this position description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason, and the employer has a similar right. The employer is an Equal Opportunity Employer . In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer. This description describes the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The Pro-Vision Academy maintains the right to assign or reassign responsibilities to this position at any time.