Executive Administrative Support Specialist

Position Title: Executive Administrative Support Specialist
Location: El Segundo, CA
Clearance: Active Top Secret Clearance Required
U.S. Citizenship required

Position Overview

OMNI Consulting Solutions is seeking an experienced Executive Administrative Support Specialist to provide Advisory & Assistance Services (A&AS) supporting the Space Sensing (SN) and Space Systems Integration Office (BZ) Directorates at Space Systems Command (SSC). This position provides executive-level administrative, travel, task management, and operational support to senior Government leadership in a fast-paced, mission-critical space acquisition environment.

Key Responsibilities

• Provide executive administrative support to Directors, Deputy Directors, and Division Chiefs, including calendar management, meeting coordination, and executive correspondence.

• Manage Directorate Task Management Tool (TMT) actions on NIPRNet and SIPRNet, tracking taskers from receipt through completion and providing status updates to leadership.

• Coordinate meetings, prepare agendas, consolidate briefing materials, record meeting minutes, and track action items.

• Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card (GTC) support, and travel policy guidance.

• Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.

• Maintain SharePoint, Microsoft Teams, and LiveLink repositories, ensuring accurate records and document management.

• Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.

• Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.

• Assist with strategic communications, leadership engagements, and Directorate-wide organizational initiatives.

• Bachelor's degree and a minimum of 10 years (Level III) or 15 years (Level IV/SME) of directly related DoD administrative or Advisory & Assistance Services (A&AS) experience.

• Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.

• Experience with Defense Travel System (DTS), Task Management Tool (TMT), Microsoft Teams, SharePoint, and Microsoft Office Suite.

• Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.

• Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.

• Active Top Secret security clearance required.

Preferred Qualifications

• Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations.

• Familiarity with personnel programs, records management, strategic communications, and classified program support.

• Experience working in classified environments supporting senior executive leadership.

Why Join OMNI?
OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:

• Medical Coverage

• Dental Benefits

• Vision Benefits

• Life Insurance

• 401(k) Retirement Plan with Employer Matching

• Fully Vested on Day 1 of Employment

• Paid Time Off & Sick Leave

• Company Sponsored Social Events

Is It a Match?

If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started.

Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along.

Job Code (6.26.16)